Finance & Operations Coordinator

We're Hiring: Finance & Operations Coordinator

We are seeking a highly organized and detail-oriented Finance & Operations Coordinator to support our daily financial and operational processes. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers and systems, and can effectively coordinate across teams.

Responsibilities:

• Review and validate time tracker reports in WebWork, including preparing and implementing manual adjustments as needed
• Review, validate, and monitor incentive claims for eligible RPs to ensure accuracy and compliance
• Maintain organized records of all RP and vendor invoices, ensuring proper documentation and filing
• Perform accurate data entry in QuickBooks for all RP-related transactions
• Serve as a point of contact for RPs, addressing inquiries related to time logging, attendance, and claims processes
• Support invoice creation and oversee the claims processing workflow
• Conduct monthly Billing 101 sessions for new team members to ensure understanding of billing processes
• Monitor and track PTO allocations provided by Eiva and clients, ensuring proper documentation and usage
• Maintain and update internal working files to ensure data accuracy and operational efficiency

Required Tools & Skills:

• Proficiency in QuickBooks Online
• Strong working knowledge of Google Sheets (data tracking, reporting, and basic formulas)
• Experience with PowerPoint, Canva, or similar tools for presentations and training sessions
  
• Familiarity with time-tracking platforms (e.g., WebWork or similar systems)
• Strong attention to detail, organization, and data accuracy
• Effective communication skills for cross-functional coordination and support

Work Setup:

• Part-Time Role
• 60–80 hours per month
• Flexible time, with willingness to adjust based on business needs when required

Salary:

• USD 5 per hour