San Juan, San Juan, Puerto Rico

People Administrative Assistant

 Job Description:

***El Comeback is a non-profit program from ConPRmetidos that attracts and retains professional talent for Puerto Rico-based jobs. Register at elcomebackpr.org/registration-form to get matched with professional opportunities on the island. Candidates' searches for positions posted by El Comeback are done on behalf of companies that we support in their search for candidates.***

In this role you will perform a wide variety of sophisticated and responsible administrative and operational analysis support functions. Require the use of initiative, problem solving skills, and independent discernment. Serve as the main point of contact for internal and external constituencies on all matters pertaining to the People Team.

Responsibilities:

  • Responsible for complete cycle of People Department invoice system.
  • Prepare reports, presentations, and correspondences, as designated by direct Supervisor.
  • Complete various projects specified to support the department. This may entail conducting research and analysis; crafting forms and communication; providing specific reporting; and building detailed documentation of processes.
  • Schedule confidential meetings, prepare agendas, transcribe, and distribute minutes.
  • Provide reminders regarding upcoming meetings, events or anything requiring a collective action from the People Team.
  • Schedule and secure the use of internal or external facilities, including training and conference rooms, required computer equipment, meal orders for attendees and other required materials.
  • Receive, review, and verify documents, records and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
  • Route documents according to instructions provided by supervisor for appropriate review, correction, or signature, including distribution of correspondence.
  • Build employee IDs as requested by People Team or users.
    Practice good judgment, discretion, and confidentiality of critical information regarding department activities or documents.
  • Answer telephone: place outgoing calls, refer incoming calls, and arrange conference calls for the People Team.
  • Order materials, supplies and equipment upon approval; maintain records of purchase orders, invoices and expenses to date, and inventories and logs same as they arrive.
  • Responsible for building and maintaining employee files (hard copy and digital) and overall
  • People Teams record management system.
  • Receive and escort company visitors as necessary.
  • Make arrangements for transportation reservations and living accommodations for People Teams out of town travel, including preparation of related expense reports.
  • Provide assistance in the creation of the new hire employee documents/package.
  • Operate standard office equipment including a computer, calculator, fax machine, copier, printer, and other related peripheral equipment.
  • Support in develop monthly metrics dashboard and executive presentations, survey creations and analytics.
  • Demonstrate and maintain compliance with the Customer First Philosophy, all Liberty
  • Latin America's policies and procedures including the Code of Conduct and Liberty safety standards and procedures.
  • Other functions may be assigned.

Experience:

  • Bachelor's Degree or equivalent experience in Human Resources.
  • More than 3 years of Administrative and Coordinator experience.

  Required Skills:

Correspondences Expense Reports Office Equipment Philosophy Fax Search Dashboard Reservations Management System Confidentiality Purchase Orders Metrics Instructions Transportation Travel Problem Solving Forms Analytics Human Resources Expenses Presentations Regulations Records Materials Research Documentation Preparation Communication Training Management