***Positions posted by El Comeback are done on behalf of companies that we support in their search for candidates.***

Our partner, is looking for a Transaction Coordinator / Executive Assistant

Full-Time On-Site (San Juan, Puerto Rico)

About them: 

Modern, fast-growing real estate company committed to redefining the client experience.

Were seeking a highly organized, proactive Transaction Coordinator to manage deal flow and back-office operations. This is a full-time, on-site role ideal for someone who thrives in a fast-paced, high-accountability environment and has a strong eye for detail.

Key Responsibilities

Transaction Coordination

• Manage all aspects of real estate transactions from contract to close, including timelines, inspections, appraisals, escrow tracking, and attorney coordination.
• Ensure all documentation is accurate, compliant, and uploaded to our CRM and shared drives.
• Act as the primary liaison between agents, buyers, sellers, lenders, attorneys, and closing teams.
• Maintain and update internal checklists and deadlines.

Listing & Marketing Support

• Upload and manage listings across MLS, Clasificados, company site, and other syndication platforms.
• Schedule open houses and showing logistics in coordination with brokers.

Client Experience

• Answer incoming calls and inquiries with professionalism and urgency.
• Send buyer/seller documentation and follow-up emails with accuracy and timeliness.
• Keep clients informed at every stage of the transaction process.

Social Media & Email Marketing

• Coordinate with management to schedule and publish social media content.
• Assist with design and distribution of email campaigns (e.g., new listings, closings, company updates).

Back-Office Admin & Payroll

• Handle light bookkeeping, vendor invoice tracking, and monthly payroll support.
• Maintain organized digital records and support compliance requests.

Qualifications

• Highly organized, proactive, and detail-oriented
• Strong written and verbal communication in both English and Spanish
• Real estate transaction experience strongly preferred
• Comfortable working with CRM tools, digital calendars, and productivity platforms
• Calm under pressure, excellent at juggling priorities
• Tech-savvy, with a willingness to learn internal systems
• Bachelors Degree

Employment Type: Full-Time (On-Site)

Location: San Juan, Puerto Rico

Compensation: Salary + Transaction Bonuses

Industry: Real Estate, Admin Operations

***El Comeback is a non-profit program from ConPRmetidos that attracts and retains professional talent for Puerto Rico-based jobs. Register at elcomebackpr.org/registration-form to get matched with professional opportunities on the island.***