Operations Admin

Position : Operations Admin

Industry : Oil & Gas

Location : Kuala Lumpur

Estimated End Date : 31 Dec 2026

Scope of Works:

• Process and post invoices (e.g. broker fees, OTC invoices) into SAP accurately and on time.
• Issue invoices and payment instructions (IFPs) according to agreed timelines.
• Monitor and process margin calls and margin recalls.
• Review transaction postings in operational systems before interface into SAP.
• Ensure all invoices and supporting documents are complete and accurate (e.g. delivery details, pricing, quantity, and supporting documents like invoices and shipping documents).
• Support payment-related queries such as urgent payments, payment routing, and advance payments.
• Assist in tax code verification and system updates where required.
• Support month-end closing activities, including posting of accruals for costs and transactions.
• Ensure timely posting of interest, fees, and other financial accruals into SAP.
• Assist in reconciliation of stock movements and highlight any discrepancies.
• Support preparation of monthly reports such as cost and sales summaries.
• Assist in basic profit and loss (P&L) and inventory impact reporting.
• Support working capital and account reconciliation analysis for reporting purposes.

Requirement(s):

• Diploma or Degree in Business, Finance, Accounting, or related field.
• 2–5 years of experience in operations, finance, or administrative roles (oil & gas or trading industry preferred).
• Familiar with SAP system (Endur or IMOS is an advantage).
• Good understanding of basic invoicing and accounting processes.
• Strong attention to detail and accuracy.
• Able to handle multiple tasks and meet deadlines.
• Good Microsoft Excel and communication skills.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process