Job Openings Clerk

About the job Clerk

Position : Clerk

Industry : Oil & Gas

Location : Kuala Lumpur / Pulau Pinang

Contract Period : 1 year

Scope of Works:

  • Release Order (RO) & Goods Received Note (GRN)
    • Prepare and process Release Orders (RO) and Goods Received Notes (GRN) accurately verifying and entering material requisition details into the system.
    • Ensure all claims are aligned with approved Price Agreements and within allocated budgets.
    • Track and monitor monthly RO utilization reports.
  • Invoice Processing
    • Receive, verify, and process supplier invoices and claims in accordance with approved Price Agreements.
    • Prepare complete invoicing documentation for submission to the Approving Authority.
    • Ensure timely and accurate processing to facilitate smooth payment to suppliers.
  • Financial Excellence
    • Prepare and submit quarterly dealer maintenance allowance claims.
    • Update, monitor, and report monthly OPEX expenses.
    • Prepare and submit monthly accrual reports to Headquarters (HQ)
  • Asset Disposal & Documentation Management
    • Coordinate asset disposal and replacement activities by compiling and processing required supporting documents from regional offices.
    • Ensure compliance with company policies and procedures for asset disposal.
    • Establish and maintain a structures database and filing system for station technical and regulatory documents (e.g., CCC, SLD, firefighting drawings, layout drawings, Bomba approvals, P&ID, tank and piping drawings).
  • Administration & Support
    • Manage office stationery and consumable inventory to ensure sufficient stock availability.
    • Arrange travel ticket reservations upon approvals and provide administrative support as required.

Requirement(s):

  • 1–8 years of relevant working experience in administrative, clerical, or operations support roles, preferably in the oil & gas industry.
  • Strong organizational and time management skills.
  • Good communication skills (verbal and written).
  • Proficient in Microsoft Office applications (Word, Excel, Outlook).
  • Detail-oriented with the ability to handle multiple tasks simultaneously.
  • Knowledge of company policies, procedures, and regulatory requirements is a plus.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process