HR Operations Specialist

Are you driven by the challenge of building scalable HR processes and automating workflows from the ground up? Were looking for a proactive and detail-oriented HR Operations Specialist who's passionate about operational efficiency and excited to take ownership of onboarding, off-boarding, and HR systems optimization.

In this role, you wont just be handling day-to-day admin tasks youll be driving the implementation and improvement of HR processes, identifying areas for automation, and helping shape the future of HR operations in a growing, fast-paced team.

What You'll Be Doing:

Onboarding & Off-boarding

• Design and optimize onboarding/off-boarding workflows to ensure a smooth employee experience

• Request, prepare, and process necessary documentation (service agreements, terminations)

• Coordinate cross-functional tasks with Legal, Finance, CISO, and IT

• Conduct welcome meetings and ensure seamless system access (Slack, Jira, HRM, etc.)

• Implement termination processes through HRM systems and related tools

Process Automation & System Optimization

• Identify manual HR workflows and lead their automation (onboarding, equipment handling, data updates)

• Collaborate with developers to optimize and update the HRM system

• Support transitions to new HR platforms and system migrations

• Track, document, and refine recurring HR processes to reduce operational friction

HR Operations & Documentation

• Prepare and maintain HR documentation (promotions, changes in employee data, compliance updates)

• Ensure accurate data entry and document storage

• Reconcile employee leave data with accounting and update records accordingly

• Support the development and revision of internal regulations and HR policies (in both Russian and English)

Corporate Support & Culture

• Coordinate the equipment lifecycle (requests, approvals, payments, logistics)

• Celebrate employee milestones and ensure cultural alignment across teams

• Help shape and enforce company structure updates in both HRM systems and documentation

What We Expect from You:

• Upper-Intermediate or higher English (comfortable with written and verbal communication in international teams)

• Solid understanding of core HR processes and HR document management

• Hands-on experience automating HR workflows and introducing new operational processes

• Familiarity with HRM platforms and experience supporting platform transitions

• Detail-oriented, highly organized, and proactive in driving improvements

If you're excited about building efficient, scalable HR systems and making a real operational impact, wed love to hear from you!