Lead Office Secretary, Onsite, Limassol

Emerald Zebra is supporting a well-established financial services firm in Limassol, Cyprus in the search for a skilled Lead Office Secretary to head its growing Administrative Department.

The Company:

Our client is a trusted online broker with strong expertise across the US, European, and Asian stock markets, officially registered in Cyprus. The company offers a broad range of financial market services and operates in a fast-paced, collaborative, and results-driven environment.

The team consists of highly qualified professionals with strong energy and innovative ideas. The organization values teamwork, accountability, and individual contribution, believing that everyone plays a meaningful role in achieving shared goals.

The Role:

We are seeking an experienced Lead Office Secretary to lead and develop a team of Office Secretaries and Receptionists across multiple offices. This role combines people leadership with hands-on operational excellence and close collaboration with senior management.

Key Responsibilities:

• Lead, supervise, and develop a team of up to 8 Office Secretaries and Receptionists across multiple offices
• Act as a mentor and team lead, supporting onboarding, training, performance alignment, workload distribution, and continuous development
• Establish, standardize, and continuously improve administrative and office processes across all locations
• Supervise daily administrative operations, including documentation flow, correspondence, calendars, and office coordination
• Oversee internal and external communications (emails, phone calls, visitors, and official correspondence)
• Coordinate meetings, appointments, and executive calendars, ensuring effective prioritization and smooth communication
• Ensure accurate, confidential, and well-organized document management and filing systems
• Oversee office management activities, including supplies procurement, vendor coordination, and interaction with external service providers
• Act as a key point of contact between management and the administrative team, proactively addressing operational issues and proposing improvements
• Support senior management with complex administrative tasks and special projects when required
• Ensure strict confidentiality of sensitive corporate and business information

Your Profile:

• Proven experience as a Senior Secretary, Office Manager, or Administrative Team Lead
• Demonstrated experience supervising or coordinating a team, with a strong people-management and coaching mindset
• Excellent organizational, time-management, and prioritization skills
• Strong written and verbal communication skills in English a must and Russian preferred (Greek a strong advantage)
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools
• High attention to detail, accuracy, and process orientation
• Ability to multitask and lead effectively in a fast-paced, multi-office environment
• Professional, proactive, and service-oriented approach
• Preferred: Diploma or degree in Business Administration or a related field

What's on Offer:

• Salary Range: EUR 45,000 - 57,000 gross/year (approx. EUR 3,000 -3,500 net/month)
• Additional excellent net monthly allowance for parents of children under 18.
• 50% coverage of annual private health insurance (provider of employee's choice)
• 21 working days of paid annual leave, an additional 12 days off per year instead of public holidays (you can take 1 of these days off every month)
• 90 days of paid sick leave per year
• Modern office in the center of Limassol, working with an open-minded and dynamic team
• Team-building activities, corporate events, sports clubs, and wellness initiatives
• Company gifts in recognition of birthdays, weddings and the birth of a child
• Work visa sponsorship 

Apply Now:

If you are a confident Administrative leader who enjoys building strong teams and improving operational standards, we encourage you to visit the link and apply now via Emerald Zebra!