Executive Secretary - Property Development

Position Title: Executive Assistant / Secretary Property Development
Industry: Property Development & Real Estate
Location: Dubai, UAE
Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a prestigious property development company based in Dubai. This role is ideal for a proactive individual with strong administrative skills, excellent communication abilities, and the capability to support senior management in a dynamic, high-paced real estate environment.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, meetings, and daily schedules for senior executives

• Draft, edit, and prepare reports, project updates, presentations, and business correspondence

• Maintain organized filing systems and confidential property development records

Communication & Coordination

• Act as a liaison between the executive team and internal/external stakeholders, including investors, brokers, and consultants

• Coordinate travel arrangements, meetings, site visits, and event participation

• Ensure smooth communication flow across departments and project teams

Meetings & Events

• Organize meetings, conferences, property launches, and internal events

• Prepare meeting agendas, take minutes, and track follow-ups and deliverables

• Ensure all materials, presentations, and logistics are prepared in advance

Confidentiality & Discretion

• Handle confidential project information and legal documents with utmost professionalism

• Ensure secure management of contracts, property agreements, and sensitive company data

Office & HR Support

• Oversee office supply management and administrative support tasks

• Assist HR with onboarding, document management, and general coordination of team activities

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field

• 5 - 7 years of experience in a similar executive support role (required)

• Previous experience in the property development or real estate industry (preferred)

• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Excellent communication skills in English (Arabic is a plus)

• Proven ability to multitask and independently manage priorities

• High level of attention to detail, discretion, and professionalism