Executive Secretary - Signage

Position Title: Executive Assistant / Secretary Signage & Outdoor Media
Industry: Signage & Outdoor Media Advertising
Location: Sharjah, UAE
Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a leading company in the signage and outdoor media industry based in Sharjah. This role is ideal for a resourceful individual with strong administrative skills, excellent communication abilities, and the capacity to support senior management in a dynamic, fast-paced environment.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, meetings, and day-to-day schedules for senior executives
• Draft, edit, and prepare reports, presentations, and business documents
• Maintain organized filing systems and confidential records

Communication & Coordination

• Serve as a liaison between the executive team and internal/external stakeholders
• Coordinate travel arrangements, including flights, hotel bookings, and itineraries
• Ensure seamless communication flow across departments

Meetings & Events

• Organize meetings, conferences, and internal events
• Prepare agendas, take minutes, and follow up on deliverables
• Ensure all materials and logistics are arranged in advance

Confidentiality & Discretion

• Handle confidential information with a high level of professionalism
• Ensure secure management of sensitive documents and data

Office & HR Support

• Oversee office supply management and administrative processes
• Assist HR with onboarding, documentation, and general coordination tasks

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• 5 - 7 years of experience in a similar executive support role (required)
• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent communication skills in English (Arabic is a plus)
• Proven ability to multitask and manage priorities independently
• High attention to detail, discretion, and professionalism
• Prior experience in the signage or outdoor media industry is an added advantage