Executive Secretary - Property Development

Position Title: Executive Secretary Property Development
Industry: Property Development & Real Estate
Location: Karachi, Pakistan
Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a proactive and highly organized Executive Secretary for a reputed property development company based in Karachi. The ideal candidate will have excellent administrative, communication, and coordination skills, with the ability to support senior executives in a fast-paced, professional real estate environment.

Key Responsibilities:

Executive & Administrative Support

• Manage executive calendars, meetings, and daily schedules efficiently

• Draft, edit, and prepare business reports, project presentations, and official correspondence

• Maintain structured filing systems and handle confidential project documents

Communication & Coordination

• Act as a point of contact between the executive team, internal departments, and external stakeholders (consultants, brokers, investors)

• Coordinate travel arrangements, meetings, and site visits for senior executives

• Ensure timely communication flow across all project and business teams

Meetings & Event Support

• Organize internal meetings, project briefings, and corporate events

• Prepare meeting agendas, record minutes, and track action points

• Ensure all necessary materials and logistics are arranged beforehand

Confidentiality & Professionalism

• Handle sensitive company and project information with utmost discretion

• Manage confidential agreements, legal contracts, and critical business documents securely

Office & HR Assistance

• Oversee office administration needs and basic operational support

• Assist HR with new employee onboarding, document preparation, and general coordination

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field

• 5 - 7 years of experience in an executive support or secretarial role (required)

• Prior experience in property development, real estate, or the construction industry (preferred)

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Excellent written and verbal communication skills in English (Urdu fluency is a plus)

• Ability to multitask, prioritize effectively, and work independently under pressure

• Strong organizational skills, attention to detail, and a high level of professionalism