Secretary

Essential Duties and Responsibilities:

• Managing high-level executive calendars, including prioritizing Board of Directors (BOD) and cross departmental meetings.
• Representing C-Suite in meetings and client engagements when required.
• Preparing presentation decks based on minute meeting notes, discussion summaries, and executive
  instructions.
• Conducting quality control on management presentation slides and reports before submission to C-Suite
  and BOD.
• Following up with HODs for monthly meeting slide preparation and outstanding deliverables.
• Liaising with relevant organizations, clients, and regulatory bodies on behalf of C-Suite.
• Providing advice and recommendations regarding company-related matters as delegated.
• Managing personal and business travel arrangements for C-Suite.
• Ensuring confidentiality and discretion at all times.

Education and/or Work Experience Requirements:

• 5 - 8 years of experience in executive or administrative support, preferably with C-Level executives.
• Degree holder from a recognized college or university.
• Strong relationship-building, client engagement, and customer service skills.
• Excellent written and verbal communication skills in English, Bahasa Malaysia, or Mandarin.
• Experience in coordinating Board of Directors (BOD) meetings and executive governance.
• Organized, detail-oriented, and able to multitask effectively.
• Strong analytical, negotiation, and problem-solving abilities.
• Professional, discreet, and diplomatic in handling sensitive matters.
• Proactive, intuitive, and able to work independently under pressure while meeting deadlines