Here’s a Privacy Notice tailored for job applicants — it mirrors the employee version you shared but is streamlined and adapted to the recruitment stage. This way, candidates are informed upfront, while the more detailed employee notice applies once they join.

Privacy Notice for Job Applicants

This Privacy Notice (“Notice”) is issued to inform you that your personal data is being collected, used, disclosed and otherwise processed by or on behalf of Enfrasys Group, which includes Enfrasys Consulting Sdn. Bhd., Enfrasys Solutions Sdn. Bhd., Enfrasys Network Sdn. Bhd., and any of their subsidiaries, affiliates and related companies (collectively referred to as “Enfrasys Group”, “we”, “us” or “our”), in accordance with the Personal Data Protection Act 2010 (PDPA) and our internal data protection policies.

This Notice applies to all individuals applying for employment or placement opportunities with Enfrasys Group.

1. Personal Data Collected

We may collect and process personal data you provide in your application, including but not limited to:

• Identification details: name, NRIC/passport number, nationality, date of birth, gender, contact details.
• Employment history: CV, qualifications, certifications, references, previous employers.
• Other information: any data reasonably required for recruitment, background checks, or compliance with statutory obligations.

2. Sources of Personal Data

Your personal data may be obtained from:

• You directly (via application forms, CVs, interviews).
• Referees or previous employers.
• Background screening providers, regulators, or lawful public sources.

3. Purposes of Processing

Your personal data will be collected, used, and processed for purposes including:

• Assessing suitability for employment or placement.
• Conducting background checks and reference verification.
• Compliance with applicable laws, regulations, and internal governance.
• Future employment opportunities (where applicable).

4. Disclosure to Third Parties

Your personal data may be disclosed to:

• Companies within Enfrasys Group.
• Professional advisers, auditors, insurers, consultants, and legal counsel.
• Background screening providers and referees.
• Government authorities, regulators, or statutory bodies.

All parties are required to process your data confidentially and securely.

5. Retention of Personal Data

Your personal data will be retained only for as long as necessary to fulfil recruitment purposes or as required by law, and will be securely destroyed thereafter.

6. Your Rights

You have the right to request access to, correction of, or withdrawal of consent for your personal data, subject to applicable laws and Enfrasys Group’s rights under PDPA. Requests should be made in writing to:

People Culture & Corporate Services (PCCS) Department

• Email: pccs@enfrasys.com
• Address: DF2-15-03A (Unit 2), Level 15, Persoft Tower, 6B, Persiaran Tropicana, 47410 Petaling Jaya, Selangor

7. Security of Personal Data

We take reasonable steps to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction, including appropriate technical and organizational measures.

8. Consent

By submitting your application and personal data, you acknowledge that you have read and understood this Notice, and you consent to the collection, use, disclosure, and processing of your personal data for the purposes stated above. You also confirm that the information provided is accurate and authorize Enfrasys Group to verify and conduct necessary reference checks.