Contract Administrator

JOB PURPOSE

• The role will support the delivery of Contract management services from early project/tender phase until contract close out.
• Supporting the Project Manager/Project Director on administratives activities associated with handling Contract delivery requirement from inception to completion under the direction of the Contract Manager.
• Ensures contract governance and compliance with PMCOM, legal and company policies.
• Handles (or supports Contract Manager) day-to-day contract administration activities.
• Safeguards the project's contractual integrity and overall success.
• Supports the Contract Manager and/or Tender Manager during the tendering process i.e. reviewing T&C and providing qualification in accordance with internal contractual guidelines with the direction of the Contract Manager. Support Contract Manager and/or Head of Contract Management on the review of Technical and Commercial qualifications to be in line with internal strategies.
• Attend and provide input in risk review session(s) during tender and project phases including identifying contractual risks.
• Attend/Participate in various management meetings related to the project including Pre-PSOH review (Internal Project Review) and PSOH.
• Review Offshore Daily Progress Report for completeness and compliance with Project/ Company's requirement and standards.
• Attend and participate in various weekly project meetings (e.g., Operations, Engineering, and Supply Chain) to assess compliance with contractual obligations and, where applicable, identify and raise potential variations upon discussion with Contract Manager and/or Project Manager.

RELEVANT EXPERIENCE

• Minimum five (5) years proven working experience in a contract administration / QS role preferably in the Oil & Gas Industry.

REQUIRED SKILLS

Technical Expertise

• Basic knowledge of contract law and project lifecycle.
• Familiar with basic schedule analysis and Change/EOT/Claims management.
• Familiar with FIDIC, NEC, or other standard contract forms.
• Risk assessment identification and mitigation strategies in contracts.
• Understanding of procurement and subcontracting processes.

Leadership & Management

• Ability to assist Contract Manager in executing administration taks effectively.
• Support documentation and reporting for performance monitoring of contract deliverables.
• Assist in gathering data and inputs related to issue resolution.
• Provide support to the Contract Manager in managing priorities and organizing workload.
• Willingness to proactively learn and grow under supervision with potential for future development.

Analytical and Problem-Solving (Support Level)

• Able to identify and flag potential issues in contract documents or correspondence.
• Assist in compiling data for financial and payment tracking (claims, invoices, billing).
• Support tracking change orders, variations logs, and related commercial data.
• Prepare summaries and reports to support KPI monitoring and reporting.
• Coordinate with relevant departments to verify compliance with contract requirements.

Communication

• Communicates clearly and professionally in English Coordinates with internal departments and stakeholders to follow up on documentation and deliverables.
• Assists in drafting routine contractual letters and reports under guidance.
• Escalates unresolved or sensitive issues to the Contract Manager for further action.
• Cross-functional communication (legal, commercial, technical teams).
• Participates in meetings and prepares minutes or updates as required.



Estimated Duration: 1 year.