Epitria Consulting LLC Recruitment Privacy Notice

This notice explains how Epitria Consulting LLC collects, uses, and protects your personal information during the recruitment process.

1. Information We Collect

We collect and process the personal data you provide directly to us through your application, including, but not limited to:

• Contact Information: Name, address, phone number, email address.
• Application Details: Resume/CV, cover letter, work history, educational background, and salary expectations.
• Recruitment Data: Notes from interviews, results of any screening or assessments, and reference feedback.

2. How We Use Your Information

We use your personal data exclusively for the following purposes:

• To Assess Suitability: To evaluate your qualifications and skills against the requirements for the position you applied for.
• To Communicate: To contact you regarding your application status, schedule interviews, and respond to your inquiries.
• To Conduct Checks: To verify the information you have provided (e.g., contacting professional references, verifying educational degrees).
• To Comply with Law: To fulfill any legal or regulatory obligations we may have in the hiring process.

3. Sharing Your Information

Your personal data is treated confidentially. We will only share it on a need-to-know basis with:

• Internal Staff: The hiring manager(s) and interviewers involved in the recruitment for the specific role.
• Service Providers: Third-party vendors (like our Applicant Tracking System or background check providers) who assist us in the recruitment process, but only under strict confidentiality agreements.
• Legal Authorities: If required by law, court order, or government regulation.

4. Data Storage and Retention

• Security: We take reasonable technical and organizational measures to protect your personal data from loss, misuse, and unauthorized access.
• Retention: If you are hired, relevant data will be transferred to your employee file. If you are not hired, we will retain your application materials for a period of 6 to 12 months to consider you for future opportunities, after which it will be securely destroyed or anonymized.

5. Your Rights

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You have the right to ask us to correct any inaccurate or incomplete information.
• Deletion: You have the right to request that we delete your application information after the recruitment process is complete, subject to our legal obligations to retain records.

6. Contact Us

If you have any questions about this privacy notice or how we handle your personal data, please contact the Epitria Consulting LLC HR or Recruitment department at parul@epitria.com.