Office Administrator

Office Administrator

Location: Bangkok, Thailand (Hybrid)

About Us:

Evantis Talent Solutions is a fast-growing recruitment firm specializing in IT, SAP, and executive search services across Thailand and APAC. We are looking for a proactive and organized Office Administrator to support daily operations, assist with finance and HR coordination, and help the team work smarter by using modern tools, including AI-driven solutions.

Key Responsibilities:

Administration & Office Support

• Manage office supplies, vendor coordination, and general upkeep

• Support meeting scheduling, travel bookings, and company events

• Provide general administrative assistance to the management team

Invoicing & Finance Coordination

• Prepare and send invoices to clients accurately and on schedule

• Track and follow up on payments; coordinate with the external accounting firm for financial and tax matters

• Maintain basic financial records, expenses, and petty cash

Payroll & HR Coordination

• Compile monthly payroll inputs (timesheets, leave records, commissions) for submission to payroll provider

• Maintain up-to-date employee records, contracts, and onboarding documents

• Assist with organizing HR paperwork and employee benefits administration

AI & Digital Tools Utilization

• Use AI tools (e.g., for drafting communications, automating repetitive tasks, summarizing data) to improve day-to-day efficiency

• Stay curious and open to learning new software and productivity tools that can enhance office operations

Requirements:

• Bachelors degree in Business Administration, HR, Accounting, or related field

• 2-4 years of experience in office administration, accounting support, or HR admin

• Familiarity with invoicing, payroll coordination, and basic finance tracking

• Proficiency in Microsoft Office (especially Excel, Word); openness to learning AI and automation tools

• Strong organizational and problem-solving skills, with attention to detail

• Good communication skills in Thai and English

• A proactive mindset, eager to streamline tasks and improve processes

What We Offer:

• Competitive salary and benefits

• A dynamic, growing team that embraces innovation

• Opportunities to learn and apply the latest digital tools, including AI, in your daily work

• Career development as the company scales