Part-Time Controller Assistant

Part - time controller

Seeking a Part Time Financial Controller to work 20hours per week . Candidates will be required to be experienced and qualified with the below :

Responsibilities:

1. Identification of Quickpay / Zelle Payments:
   • Identify and track which tenants' Quickpay / Zelle payments are associated.
   • Maintain detailed control logs for accurate record-keeping.
2. Cash Collections Management:
   • Maintain a consolidated control log of cash collections.
   • Collaborate with bookkeepers to ensure accurate recording of cash collections in QuickBooks.
3. Debt Service Management:
   • Keep a schedule of debt service payments and due dates.
   • Assist in prioritizing and transferring funds for debt service payments.
4. Cash Management and Payment Prioritization:
   • Assist in cash management by prioritizing payments, including debt service, credit card reimbursements, expense reimbursements, vendor payments, and internal fees.
5. Cash Reconciliation:
   • Regularly reconcile cash operating accounts to ensure the ledger accurately reflects available cash for managing disbursements.
6. Disbursement Review:
   • Review the general ledger coding of disbursements to ensure accuracy.
7. Financial Statement Preparation:
   • Consolidate data from various entities to prepare annual financial statements.
   • Work with the team to ensure accuracy, building on past collaboration experiences.
8. Expense Allocation:
   • Record the allocation of shared or grouped expenses to specific properties.
9. Tenant Transactions in QuickBooks:
   • Process Tenant Move-Ins, Tenant Move-Outs, and Lease Renewals in QuickBooks.
   • Update relevant logs for Owners and Managers Books accordingly.
10. Information Requests Handling:
    • Respond to information requests from tax preparers, lenders, RE Tax appeal advisors, and other relevant parties.
11. Asset Management:
    • Communicate changes in fixed and deferred assets to tax preparers.
    • Reconcile depreciation schedules received to the ledger and record current year adjustments.
12. Team Supervision:
    • Supervise the bookkeeping team to ensure accurate and timely financial record-keeping.
13. Real Estate Tax Compliance:
    • Ensure all RE tax bills for properties are downloaded and accurately recorded.
    • Insure the accrual for taxes is properly reflected in financial records.
14. Period Closure:
    • Lock the accounting period in each company once financial statements are issued to prevent changes to prior periods.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Proven experience in a similar role, preferably in real estate accounting.
  
• Strong knowledge of QuickBooks and financial software.
• Excellent organizational and communication skills.
• Ability to lead and manage a team effectively.