Job Openings Part-Time Controller Assistant
About the job Part-Time Controller Assistant
Part - time controller
Seeking a Part Time Financial Controller to work 20hours per week . Candidates will be required to be experienced and qualified with the below :
- Identification of Quickpay / Zelle Payments:
- Identify and track which tenants' Quickpay / Zelle payments are associated.
- Maintain detailed control logs for accurate record-keeping.
- Cash Collections Management:
- Maintain a consolidated control log of cash collections.
- Collaborate with bookkeepers to ensure accurate recording of cash collections in QuickBooks.
- Debt Service Management:
- Keep a schedule of debt service payments and due dates.
- Assist in prioritizing and transferring funds for debt service payments.
- Cash Management and Payment Prioritization:
- Assist in cash management by prioritizing payments, including debt service, credit card reimbursements, expense reimbursements, vendor payments, and internal fees.
- Cash Reconciliation:
- Regularly reconcile cash operating accounts to ensure the ledger accurately reflects available cash for managing disbursements.
- Disbursement Review:
- Review the general ledger coding of disbursements to ensure accuracy.
- Financial Statement Preparation:
- Consolidate data from various entities to prepare annual financial statements.
- Work with the team to ensure accuracy, building on past collaboration experiences.
- Expense Allocation:
- Record the allocation of shared or grouped expenses to specific properties.
- Tenant Transactions in QuickBooks:
- Process Tenant Move-Ins, Tenant Move-Outs, and Lease Renewals in QuickBooks.
- Update relevant logs for Owners and Managers Books accordingly.
- Information Requests Handling:
- Respond to information requests from tax preparers, lenders, RE Tax appeal advisors, and other relevant parties.
- Asset Management:
- Communicate changes in fixed and deferred assets to tax preparers.
- Reconcile depreciation schedules received to the ledger and record current year adjustments.
- Team Supervision:
- Supervise the bookkeeping team to ensure accurate and timely financial record-keeping.
- Real Estate Tax Compliance:
- Ensure all RE tax bills for properties are downloaded and accurately recorded.
- Insure the accrual for taxes is properly reflected in financial records.
- Period Closure:
- Lock the accounting period in each company once financial statements are issued to prevent changes to prior periods.
- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience in a similar role, preferably in real estate accounting.
- Strong knowledge of QuickBooks and financial software.
- Excellent organizational and communication skills.
- Ability to lead and manage a team effectively.