The Project Admin is responsible to carry out day to day responsibilities related to Human Resources and Administration by implementing departmental and organizational policies, procedures and systems. The Project Admin is responsible to manage the CMMS/Admin team and ensures that the various day to day activities are being carried out smoothly. Job holder at this level should acquire knowledge and understanding of Human Resources and administrative procedures, systems and inputs to handle the routine works.

Roles and Responsibilities:

Responsibility

• The Project Admin is responsible to follow up with the HR manager/HR executives in organizing interviews for short listed candidates.
• The Project Admin is responsible to maintain the confidentiality of employee documents for dispatch and receive.
• The Project Admin is responsible to communicate and coordinate with the HR department of the head offices regarding the employee requirements and follow up on various areas like overtime, annual leave, sick leave, visa renewal, passport renewal, Emirates ID.
• The Project Admin is responsible to maintain and forward the daily attendance of the Site and is also responsible to maintain all the records and files of the Staff working on Site.
• To adhere to the IMS of Farnek and Client HSE requirement.
• Management
• Motivate technical staff to give timely and comprehensive feedback.
• Monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Ensure that all necessary documentation is in place and is aligned with the company quality assurance system.
• Work closely with the company management team to identify and implement innovations that will enhance operational efficiencies and profit.
• Operational
• Develop, implement and communicate improved processes, policies and procedures on a continuous basis, always seeking greater efficiencies and higher customer satisfaction.
• Maximize communication and synergy between the team and supervisors On Site.
• Organize and attend regular staff meetings, using them as a basis for the development of consistent standards in quality working and behaviour.
• Authority
• Authorised to liaise with HR departments of FARNEK management.
• Authorised to access HR folders and files in FARNEK server
• Authorised to implement FARNEK HR policies & procedures and conduct monthly meetings with workers to hear and address their grievances.
• Authorised to apply & process entry permits in liaison with Client side management & Security department.
• Authorised to receive any documents from client management to FARNEK management.
• Authorised to handle passports, labour cards, medical insurance cards etc. and liaise with FARNEK management for renewal and other formalities.

Skills Required:

• Ensure other administrative tasks like archiving, document transmittals, all kind of reporting, etc.
• Ensure manpower is deployed in the best possible and efficient way.
• Handle all kinds of administration and reporting tasks.

Strong management skills.

• Problem solving and good trouble shooting capabilities.
• Excellent verbal and written communication in English is essential.
• High level of customer orientation / understanding.
• Experience in using and following up operations with CAFM system (MAXIMO is a plus).
• Excellent computer skills in Word, Excel is required for reporting.
  

Qualifications:
Graduate Level

Other Requirements:
2 Years experience in the same field preferred.
Exposure to a multicultural environment.