Position Overview

The Assistant Contracts Manager supports the Contracts Team in the efficient administration, coordination, and commercial management of all contracts under the Farnek Group. The role ensures contractual compliance, performance monitoring, client liaison, and timely delivery of all obligations in line with company policies and client requirements. Additionally, the role contributes to cost control, risk mitigation, and continuous improvement across the contract lifecycle.

Key Responsibilities

• Assist in the preparation, review, negotiation, and execution of contracts, subcontracts, and service agreements in accordance with company and client requirements.
• Maintain and update Salesforce (or other contract management systems) with all contract details, variations (CCNs), and relevant correspondence logs.
• Review contract clauses to ensure compliance with legal, financial, and commercial standards.
• Ensure all contract-related documents (LOAs, POs, SLAs, KPIs, BOQs, Annexures, etc.) are properly uploaded in Salesforce, and any hard copies are filed, organized, and tracked.
• Liaise with operations, HSE, and QA/QC teams to ensure adherence to contractual and statutory obligations.
• Support in pricing reviews, contract renewals, renewal meetings and commercial proposals preparation.
• Serve as a key point of contact for clients regarding contractual matters when delegated.
• Attend client and internal meetings, record minutes, and follow up on agreed actions.
• Coordinate with operations, project managers, engineers, and site teams to ensure contractual deliverables are met.
• Assist in preparing management reports on contract performance, risks, and financial progress.
• Support in risk assessments, claims preparation, and dispute resolution documentation.
• Maintain awareness of key contractual deadlines, renewals, and notice periods.
• Maintain organized and secure documentation in both physical and electronic formats.
• Assist in audit preparations and ensure full traceability of all contract-related records.
• Promote continuous improvement by identifying process enhancements and supporting digital transformation initiatives within contract administration.

Qualifications & Experience

• Bachelors or masters degree in business, Law, Engineering, or related field.
• 3 to 5 years of relevant experience in Facilities Management or Construction, with at least 2 years in a contracts or commercial administration role.

Skills & Competencies

• Strong understanding of FM contracts, SLAs, KPIs, and performance-based agreements.
• Excellent proficiency in MS Office (Word, Excel, PowerPoint) and experience with ERP or contract management software.
• Strong written and verbal communication skills.
• Analytical mindset with precise attention to detail.
• Ensure accuracy and completeness of all contract documentation, maintaining a zero-error mindset in data entry and reporting.
• Commercial awareness with the ability to interpret and analyze financial data.
• Strong coordination, planning, and stakeholder management skills.
• Ability to work under pressure and manage multiple contracts simultaneously.

Commitment to confidentiality, integrity, and professional ethics in all contractual dealings.