Job Purpose

The Admin cum Storekeeper will manage administrative tasks while overseeing the storage, inventory, and issuance of materials and supplies. The role ensures smooth operations, proper documentation, and effective coordination between departments.

Key Responsibilities

1. Administration

• Maintain an organized documentation system for easy storage and retrieval of records.

• Collate and manage timesheets.

• Prepare and send proposals to customers following management approval.

• Provide office and administrative support to the team.

• Ensure all new joiners undergo a thorough departmental orientation.

• Coordinate effectively with other internal departments.

2. Storekeeping / Inventory Management

• Receive, store, and issue materials and supplies according to standard procedures.

• Maintain accurate inventory records and update stock levels regularly.

• Conduct periodic stock audits and report discrepancies.

• Ensure proper storage of materials to prevent damage or loss.

• Monitor stock levels and coordinate timely reordering of items to avoid shortages.

3. External Communication

• Answer all phone calls and inquiries promptly and professionally.

• Resolve customer or stakeholder issues where appropriate or escalate them to the relevant personnel.

4. Training & Development

• Coordinate and arrange development and training programs.

• Maintain logs for departmental milestones, tasks, and development activities.

5. Petty Cash Management

• Control and maintain all documentation related to petty cash transactions.

• Ensure all petty cash withdrawals are properly recorded and accounted for.

• Monitor petty cash balances and ensure levels do not fall below the minimum set limit.

Key Performance Indicators (KPIs)

• Accurate maintenance of inventory and stock records.

• Phone calls answered within 3 rings.

• Petty cash levels maintained within approved limits.

• Consistently high customer satisfaction levels.

Education / Qualification

• High School Diploma or equivalent.

Experience

• 1 to 3 years of experience in a similar administrative and storekeeping role.