Xero Accountant (Remote)

FastLaneRecruit is hiring on behalf of our client, a fast-growing provider of digital and finance solutions tailored for F&B businesses. We are looking for a tech-savvy, detail-oriented accountant with strong Xero experience and fluency in Chinese to support their portfolio of F&B clients in Hong Kong. The ideal candidate will be comfortable with cloud-based tools, understand F&B operational flows, and be capable of independently handling daily financial operations and reporting.

Key Responsibilities:

POS & Income Reconciliation:

• Integrate and map sales data from F&B POS systems into Xero
• Set up and reconcile multiple revenue streams including dine-in, takeaway, delivery apps, and QR payments
• Monitor daily and weekly transactions to ensure all income is captured, properly categorized, and matched in Xero
• Identify discrepancies between POS and accounting records and resolve them promptly

Bank Reconciliation:

• Perform regular reconciliation of transactions from bank feeds, credit card statements, e-wallets, and other payment gateways
• Verify accuracy and completeness of financial data
• Investigate and rectify any inconsistencies, duplicate and missing entries

Accounts Payable Food Material Purchases:

• Record supplier invoices related to food, beverages, packaging, and inventory purchases
• Match invoices with purchase orders and delivery notes when applicable
• Track payment due dates and manage payment schedules to maintain healthy cash flow
• Maintain supplier account records and handle any related queries

Payroll Management:

• Accurately process payroll for hourly and salaried F&B staff, factoring in shift work, overtime, allowances, and leave
• Ensure timely and compliant submission of HK employers statutory filings
• Post monthly payroll journals and accruals in Xero, including any payroll-related provisions

Reporting & Financial Support:

• Generate monthly management reports including profit & loss, balance sheet, and cash flow statements
• Analyze financial results and highlight key trends and variances to the management team
• Support year-end closing processes, tax filings, and external audit requirements
• Maintain clear and organized documentation to ensure audit readiness

Requirements:

• Diploma or degree in Accounting, Finance, or related field
• Minimum 3 years of accounting experience, preferably with F&B or retail clients
• Proficient in Xero (Xero certification is a strong advantage)
• Familiar with POS systems and cloud-based financial tools
• Fluent in Chinese (spoken and written) is a must to liaise with clients and internal stakeholders.
• Strong problem-solving skills, attention to detail, and ability to work independently across multiple client accounts

Benefits & Perks:

• Opportunity to work with modern, fast-growing F&B brands
• Exposure to digital tools and cloud-based workflows
• Flexible work arrangements (remote or hybrid)
• Professional, supportive, and growth-driven environment