ATS Candidate Privacy Policy

Effective Date: May 10, 2025

1. Introduction We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard the information you provide when you apply for positions through our Applicant Tracking System ("ATS"). This policy applies to all candidates in the United States.

2. Information We Collect

• Contact Information: Name, email address, phone number, mailing address.
• Professional Data: Resume/CV, cover letter, employment history, education, certifications and licenses, skills, and references.
• Application Metadata: Date and time of application, position applied for, referral source.
• Optional Sensitive Data: With your consent, veterans status, disability status, or other protected classifications for equal employment opportunity reporting.

3. How We Use Your Information We use your personal data to:

• Process and evaluate your job application.
• Communicate with you about your candidacy and recruitment events.
• Conduct background and reference checks (with your separate consent).
• Maintain recruitment statistics and comply with reporting obligations (EEO, OFCCP, etc.).
• Improve our recruitment processes and candidate experience.

4. Legal Bases for Processing We process your personal data as necessary to:

• Perform our contract with you (recruitment and hiring).
• Comply with legal obligations (e.g., reporting to government agencies).
• Pursue our legitimate interests (e.g., maintaining and improving our ATS), except where those interests are overridden by your rights.

5. Disclosure of Your Information We may share your data with:

• Our Clients: Hiring managers and HR teams of our client companies who are evaluating your application.

No information is shared with any other parties; all candidate data is anonymized before analysis or reporting.

6. Data Retention We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including any legal or reporting requirements. Inactive candidate records are typically purged after two years unless you request a longer retention period.

7. Your Rights and Choices Under applicable U.S. laws, you may:

• Request access to or a copy of your personal data.
• Request correction or deletion of inaccurate or incomplete data.
• Object to or restrict certain processing activities.
• Withdraw your consent where processing is based on consent.
• Lodge a complaint with a U.S. data protection authority.

To exercise these rights, please contact us at info@fcdanismanlik.com.

8. Security** We implement administrative, technical, and physical safeguards to protect your information. Access is restricted to authorized personnel, and data is encrypted in transit and at rest.

9. Updates to This Policy We may update this policy from time to time. The "Effective Date" at the top will reflect the last revision. We encourage you to review this page periodically.

10. Contact Us If you have questions or concerns about this Privacy Policy, please contact us at the email below:

Email: info@fcdanismanlik.com