FIDELITYHCM RECRUITMENT WEBSITE – PRIVACY POLICY
Effective Date: [Insert Date]
Last Updated: [Insert Date]
Fidelity Human Capital Management Ltd. (“FidelityHCM”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and disclose personal data provided by users (“you”, “your”) when applying for roles or engaging with our recruitment services via our website.
1. Scope
This Privacy Policy applies to all personal data collected through:
- The FidelityHCM recruitment website or portal
- Email communications
- Job application forms
- Recruitment-related events and interactions
2. What Personal Data We Collect
We may collect the following types of personal information:
- Identification Information: Full name, date of birth, nationality
- Contact Information: Phone number, email address, residential address
- Employment Information: CV/resume, employment history, skills, qualifications, references
- Demographic Information: Gender, work eligibility, visa status (if applicable)
- Technical Data: IP address, browser type, access logs (collected automatically)
- Sensitive Information: Health or disability status, where disclosed for workplace accommodations (only with your explicit consent)
3. How We Collect Personal Data
We collect personal data when:
- You submit a job application via our website or email
- You create a user profile on our recruitment platform
- You participate in recruitment campaigns or events
- You interact with our recruitment team or talent community
We may also collect information from:
- Publicly available sources (e.g., LinkedIn)
- Referees and previous employers
- Background check providers, subject to local laws
4. Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
Purpose | Legal Basis |
|---|---|
To assess your application for employment | Performance of a contract or steps prior to entering into a contract |
To contact you about suitable roles | Legitimate interest or your consent |
To conduct background or reference checks | Legal obligation or legitimate interest |
To provide recruitment-related updates | Consent |
To comply with legal or regulatory requirements | Legal obligation |
To monitor diversity and inclusion (aggregated/anonymised data) | Consent (if applicable) |
5. Data Sharing
We may share your data with the following third parties, only as necessary:
- Clients of FidelityHCM for employment consideration
- Background screening providers
- Technology and platform providers (e.g., applicant tracking systems)
- Legal or regulatory authorities when required by law
All third parties are contractually bound to maintain confidentiality and data protection.
6. International Data Transfers
Where necessary, your data may be transferred to and stored in countries outside your jurisdiction, including the United States, the United Kingdom, or other territories with adequate data protection standards. In such cases, we will ensure appropriate safeguards are in place in accordance with applicable data protection laws.
7. Data Retention
We retain your personal data for as long as necessary to:
- Fulfill the purposes outlined in this policy
- Comply with legal or regulatory obligations
- Maintain a talent pool for future job opportunities (unless you request deletion)
Standard retention period: 12–24 months from the last point of contact, unless otherwise required.
8. Your Rights
You have the following rights regarding your personal data (subject to applicable local laws):
- Right to access your data
- Right to correct inaccurate or incomplete data
- Right to request erasure (“right to be forgotten”)
- Right to restrict or object to processing
- Right to data portability
- Right to withdraw consent at any time (where processing is based on consent)
- Right to lodge a complaint with a supervisory authority
To exercise any of these rights, please contact us at [Insert Data Protection Officer Email].
9. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- Encrypted storage and transmission
- Access controls and authentication protocols
- Regular system security reviews and backups
10. Cookies and Website Tracking
Our recruitment website may use cookies to enhance your browsing experience and gather anonymized usage statistics. You may control or disable cookies via your browser settings. A full Cookie Policy is available at [Insert Link].
11. Children's Privacy
This site is not intended for use by children under the age of 16. We do not knowingly collect data from minors without verifiable parental consent.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a new effective date. We encourage you to review this policy periodically.
13. Contact Us
For any questions, concerns, or data protection requests, contact:
Data Protection Officer
Fidelity Human Capital Management Ltd.
Email: [Insert Contact Email]
Phone: [Insert Phone Number]
Address: [Insert Registered Business Address]
Website: [Insert Website URL]