Purchasing Clerk

FILINVEST COMPANY: CRIMSON RESORT & SPA MACTAN



JOB SUMMARY: 

In accordance with the policies, procedure and standards of Chroma Hospitality, Inc. and Crimson Resort & Spa, Mactan, and under the supervision of the Purchasing Supervisor, the Purchasing Clerk is responsible in obtaining the best quality material and service at the right time in the most cost-effective manner.



JOB DESCRIPTION: 

• Maintain system of ordering materials, supplies, and equipment in accordance with the purchasing policies and procedures.
• Communicating with all department representatives for their request.
• Coordinate with receiving clerk and supplier for any invoice problem and its resolution.
• Create purchase orders for assigned purchase request in Business Central.
• Confirm quantity, pricing, and availability of ordered items to awarded suppliers and ensure accuracy of all orders.
• Follow-up suppliers for their quotations, undelivered orders or lack in delivery thru phone or email.
• Work with accounts payable for new vendor set-up and unpaid invoices.
• Coordinate with Cost controller for codes of new items under inventory.
• Coordinate with Property custodian for codes of CAPEX items
• Consistently search for new suppliers in the market.
• Ensure that all suppliers have all the documents for accreditation.
• Submit a weekly report for pending purchase request with its remarks to the purchasing manager.
• Coordinate with requesting departments for all pending requests and update them of its status. Seek assistance in completing the details of the request to ensure a speedy process of their requests.
• Weekly file delivered purchase order and accomplished purchase requests.