Corporate Payables Lead

Job Summary

The Corporate Payables Lead is responsible for overseeing the end-to-end processing of payments while ensuring compliance with internal policies, tax regulations, and service level standards. This role leads the disbursement team in validating payment packages, maintaining accurate financial records, and ensuring timely execution of vendor and internal payments. The position requires strong analytical skills, a high level of accuracy, and effective leadership to drive operational efficiency, enforce internal controls, and support continuous process improvement across all payment activities. The Supervisor also serves as a key liaison with internal departments, vendors, and banking partners, ensuring that disbursement operations are aligned with business objectives and audit requirements.

Duties and Responsibilities

Accounts Payable (Disbursements)

• Review and certify Check Voucher (CV) packages to ensure they are budgeted, approved, and properly supported.
• Ensure accurate charging, validation of documentation within standard rates, and proper recording of applicable taxes.
• Oversee processing of payments within the defined Turnaround Time (TAT).
• Act as EWBC facility checker for Check Preparation, E-Settle, and Manager Check transactions.
• Perform payment posting when needed.

 

Organizational Leadership

• Participate in developing, streamlining, and managing payment policies, procedures, and strategies to uphold transparency, fairness, and confidentiality.
• Ensure timely completion of team projects and deliverables.
• Assist in resolving inquiries, complaints, and requests related to disbursements.

 

Personnel Management

• Coach and mentor team members to achieve their Objectives and Key Results (OKRs) and personal development plans.
• Ensure adherence to HR policies and maintain a productive work environment.

 

Payables Reporting

• Prepare and oversee monthly payables outputs aligned with team OKRs.
• Manage preparation and submission of reports for Sapphire, Intercompany transactions, SOA (Due To/From), Funding, CWT, and CGT forms.
• Oversee vendor ledger reconciliation to align accomplishments with billings and monitor billing progress.
• Prepare reports on payment reconciliations including telegraphic transfers, cancellations, and floating items in bank reconciliations and ERP systems.
• Ensure accurate and complete data entry and documentation in Smartsheet payables monitoring system.

 

File Maintenance

• Oversee filing of payables documents, ensuring adherence to schedules.
• Prepare Records Inventory Forms (RIF) for document archiving.
• Maintain workplace cleanliness and participate in periodic file organization and spring cleaning.

 

Other Duties

• Analyze and provide feedback on disbursement issues to improve process efficiency.
• Perform other tasks as assigned by the Finance Controller.

Technical Competencies and Skills

• Proficient in Accounts Payable processes including invoice validation, payment certification, and disbursement tracking. • Strong knowledge of tax regulations and proper application of Creditable Withholding Tax (CWT), Capital Gains Tax (CGT), and VAT. • Experience with ERP systems such as IFCA, SAP, or equivalent for payment posting and transaction processing. • Skilled in preparing and reviewing journal vouchers, debit/credit notes, and adjusting entries. • Familiarity with online banking platforms like EWBC eSettle for payment processing. • Proficient in Microsoft Excel and Smartsheet for reconciliation, reporting, and monitoring. • Attention to detail to ensure accuracy in documentation, tax compliance, and payment schedules. • Good communication skills for liaising with vendors, internal teams

Education, Trainings and Licenses Required

• Bachelor’s degree in accountancy • Basic training in Accounts Payable processes, Philippine tax compliance, and internal controls (preferred) • Proficiency or training in ERP systems such as IFCA, SAP, or Oracle (preferred) • Knowledge in Microsoft Office tools, especially Excel and Outlook • No license required