Administrative Assistant

Job Summary

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move- in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the Tenants.

Duties and Responsibilities

KEY ACCOUNTABILITY 1 - Handle Administrative Requirements · Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system. · Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance. · Accept all communications and documents for the Property Management Office and routing the same to concerned personnel. · File, safekeep and update all records of the Property Management Office. Including the following: o Update on Meralco transfer of account name. o Inventory of parking, 201 and masterlist. · Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others. · Act as coordinator of the day-to-day operation of Admin Office and community events. · Implementation of account disconnection to unit owners. · Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers. · Coordinates with CWSI for water bill concerns. · Immediately inform/report any incidents related to tasks. KEY ACCOUNTABILITY 2 – Other task · If with RFID System: monitor and update RFID system and masterlist. · If the Project is under Filinvest Board: update turn-over online of Filinvest.

Technical Competencies and Skills

Computer literate, proficient in MS Office Applications (Word, Excel, Powerpoint

Education, Trainings and Licenses Required

1 year in Customer Servicing