Billing Assistant

Job Summary

The Billing Assistant is responsible for compiling Accounts Payable vouchers from the Accounts Payable team to convert them into billable invoices, as well as sending invoices and statements of account to debtors.

Duties and Responsibilities

1. Compilation and Reconciliation                    

Coordinates with the Accounts Payable (AP) Team to identify AP vouchers tagged as billable to clients and supports their consolidation for billing. Assists in preparing reports for Out-of-Pocket Expenses (OPE) and performs reconciliation to ensure accuracy of billable amounts prior to issuance of OPE invoices.                    




2. Sending of Statement of Account and Invoice                    

Ensures timely release of Statements of Account (SOA) based on the agreed schedule. Performs reconciliation of tenant accounts prior to issuance to ensure all charges and adjustments are complete and accurate.                    


3. Ad Hoc Tasks                    

Provides support to Billing Associates, Lead, and Manager in day-to-day billing operations. Assists in report generation, urgent requirements, and participates in process improvement and automation initiatives.

Technical Competencies and Skills

Preferably 1–3 years of experience in accounting or finance, Knowledge of accounting principles billing collection and accounts receivable, Proficient in MS Excel and experienced in accounting systems (e.g. Oracle SAP QuickBooks or similar ERP tools), Strong attention to detail analytical and organizational skills, Ability to work under pressure and meet deadlines, Good communication and teamwork skills

Education, Trainings and Licenses Required

Bachelor’s degree in Business-related courses