S&M Payables Lead

Job Summary

The Accounts Payable Supervisor is responsible for overseeing the end-to-end AP disbursement process, ensuring all payments are accurate, properly supported, and processed within defined turnaround times. The role supervises the review and certification of payment documents, validates compliance with company policies and regulatory requirements, and ensures proper recording of transactions, including applicable taxes. The position leads and manages the AP team by monitoring daily operations, ensuring timely completion of deliverables, and providing coaching and guidance to achieve team objectives and performance targets. It also oversees the preparation of payables reports, reconciliations, and vendor monitoring to ensure accuracy and completeness of financial data. In addition, the role ensures timely completion of month-end clean-up activities and supports the on-time closing of books. The AP Supervisor collaborates with internal stakeholders to address inquiries, resolve issues, and drive continuous process improvements in disbursement operations while maintaining strong internal controls and compliance standards.

Duties and Responsibilities

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

 

 

 

ACCOUNTS PAYABLE (DISBURSEMENTS)

·         Review and certify the CV package to ensure it is budgeted, approved, and properly supported.

·         Ensure accurate charging, valid documentation within standard rates, and proper recording of all applicable taxes.

·         Ensure payments are processed within the defined Turnaround Time (TAT).

·         Act as the EWBC facility checker for Check Preparation, E-Settle, and Manager Check transactions.

 

    ORGANIZATIONAL LEADERSHIP

·         Participate in the development, streamlining, and management of payment policies, procedures, standards, and strategies to ensure transparency, fairness, impartiality, and confidentiality in the process.

·         Ensure team projects and deliverables are completed on time.

·         Provide assistance in handling inquiries, complaints, and requests related to disbursements.

 

PERSONNEL MANAGEMENT 

·         Coach and mentor employees to help them achieve their Objectives and Key Results (OKRs) and development plans.

·         Ensure the team adheres to HR policies in their daily activities.

 

PAYABLES REPORTS

Prepare the monthly payables output for the team’s OKRs.

·         Oversee the preparation of the monthly staff output according to the schedule.

·         Prepare the transmittal of documents required by other groups (e.g., Sapphire, Intercompany, SOA – Due To/From processed by Payables, Funding, CWT, CGT forms, etc.).

·         Prepare reports requested by other groups or vendors.

·         Oversee the preparation of the vendor ledger to ensure accomplishments are aligned with their billings and to monitor the progress of billing activities.

·         Prepare reports for payment-related reconciling items, including telegraphic transfers, cancellations, floating items in bank reconciliations, and floating transactions in IFCA/SAP.

·         Oversee and ensure the completeness and accuracy of data recorded in the Smartsheet payables monitoring system, including all necessary attachments.

FILE MAINTENANCE

·         Oversee payables documentation to ensure proper filing and adherence to the weekly filing schedule.

·         Prepare the Records Inventory Form (RIF) for archiving payable documents.

·         Maintain cleanliness and organization in the workplace.

·         Participate in the periodic spring cleaning of payables files.

 

MONTH-END CLOSE AND BOOK CLOSURE

·         Ensure timely completion of Accounts Payable month-end clean-up activities and support the monthly closing of books within the prescribed timeline to ensure on-time financial reporting and closing.

 

OTHER TASKS

·         Provide analysis and feedback on disbursement issues arising from internal processes and documentation to help improve efficiency.

Perform other functions as may be assigned by the Controller to accomplish necessary tasks.

Technical Competencies and Skills

Can use Microsoft Office, • Perform a variety of tasks often changing from one to another of a different nature., Display Integrity

Education, Trainings and Licenses Required

BS Accountancy, Proficiency in Microsoft Office applications, Minimum of 1–2 years of supervisory or team leadership experience., Minimum of 2–5 years of supervisory or team leadership experience.