Legal Secretary

Job Summary

Provides high-level administrative and secretarial support to FDC’s internal legal team, ensuring the efficient handling of legal matters, corporate filings, and documentation. Facilitates communication between the legal department, internal business units, and external stakeholders while maintaining strict confidentiality and compliance with corporate policies.

Duties and Responsibilities

Administrative and Secretarial Support

• Manage calendars, appointments, and deadlines for legal staff, including internal meetings, court dates, and regulatory filings.
• Prepare, format, and proofread legal documents, correspondence, contracts, and corporate records.
• Coordinate travel, meetings, and logistics for legal team members.

Document and Records Management

• Assist Docket in routing and tracking documents, versions, and filing deadlines to ensure accurate and timely availability.

Liaison and Communication

• Serve as the point of contact between the legal department and internal business units, external counsel, courts, and regulatory agencies.
• Receive, screen, and route communications, inquiries, and correspondence to appropriate personnel.
• Assist in drafting routine internal communications and letters for legal review.

Regulatory and Court Filings

• Prepare and submit filings to courts, tribunals, and regulatory authorities under the direction of legal counsel.
• Maintain logs of submissions, acknowledgments, deadlines, and follow-ups.
• Ensure timely compliance with external and internal.

Administrative Support for Legal Staff

• Assist in efficient management of lawyers’ schedules and activities.
• Maintain confidentiality of sensitive legal and corporate information.

Departmental Coordination

• Support the smooth operation of the legal department by managing office supplies, administrative processes, and workflow.
• Assist in onboarding new legal staff and orienting them on department procedures.

The Legal Secretary may be assigned other functions and responsibilities related to the above as the need arises.

Technical Competencies and Skills

high level proficiency in MS tools for document preparation

Education, Trainings and Licenses Required

no specific training required.