SCM Lead

FILINVEST COMPANY: SHAREPRO, INC.

The SCM Lead Hotel Procurement aids in the procurement requirements of the various Filinvest group of companies by sourcing the right item at the right price in the agreed time frame. Tasks include evaluating the OSM Hotel Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

1. PURCHASE PLAN

Coordination with the end-users regarding the schedule of requirements and identify the needed items

Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives

Generating inputs and strategizing purchase plan for project requirements

2. PR/PO PROCESSING

Manage Procurement milestones per project

Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA

Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company

Prepare RFQ and send to accredited suppliers who are capable on providing the items required

Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the end-users

Negotiate with vendors the price, warranties, payments, and delivery terms, etc. with proper technical and commercial evaluation, providing the company cost savings

Communicate through constant interaction with both end-users and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule

Evaluates PRs and provides alternatives to end-users to provide the company with the best value and quality items

Provide resolutions to the issues and urgent matters before escalating to the team head

Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements.

Process the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)

3. DELIVERY MONITORING

Managing delivery milestones

Properly endorse the awarded POs and supplier details to SCM Logistics

Ensure delivery of suppliers in accordance to SLA and/or purchase plan by coordinating with SCM Logistics

Provide assistance in the resolution of logistics related issues and urgent matters

Able to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA

4. PAYMENT MONITORING

Ensure on-time payment of suppliers based on agreed payment terms

Validate clarification on items and payment terms prior payment to ensure proper flow of money

Assist in the collection of required documents for on time payment processing

Liaise between Filinvest Accounting groups, end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirements

Processing and routing of Request for Payment in a timely manner

Provide assistance and aid in the resolution of payment related issues and urgent matters

5. SUPPLIER BASE

To increase suppliers in each category being handled

Source suppliers (abroad or local) that can provide a balance of good quality and affordable products

Secure accreditation requirements from new vendors and endorse the same to the accreditation committee

Evaluates vendors for the purpose of determining their capability based on their performance to serve the requirements

6. ADMINISTRATIVE

Ensure proper transmittal of documents

Coordinate meetings with suppliers

Keeping files and records (e.g. Request for Proposal, Purchase Orders, Vendor Files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines

Prepare reports such as cost analysis, item status and monitoring, and other relevant to SCM initiatives for presentation to management

Ensure that purchasing processes are done legally and ethically

7. CONSOLIDATION / STANDARDIZATION

Identify similar services for consolidation from the different projects leading to faster processing and lower rates

8. STRATEGIC PLANNING

Understanding the nature of the business / project

Strategic Planning and Assessment of the PR PO Process

9. ORGANIZATIONAL LEADERSHIP

Develop, streamline, and manage the purchasing policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality

Ensure team projects and deliverables are completed on time

Provide assistance to users' inquiries, complaints, and requests regarding to purchasing activities

Plan, organize, direct, manage, and evaluate the purchasing activities of the team being handled

Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled

Supports and explains reasoning for decisions when appropriate

Sets clear work unit policies and procedures

Manages workflow and adjust when necessary

Perform and/or direct day to day administrative tasks

Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities

10.PERSONNEL MANAGEMENT

Coach and mentor employees and ensure that they achieve their KPAs, KPIs and development plans

Ensure that the team observes the HR policies in their daily activities

Provides regular performance feedback, develops subordinates skills, and encourages growth

QUALIFICATIONS:

Graduate of Business Courses/ Technical Courses (Engineering, Architecture)

With 4-6 years of diversified work related experience in purchasing process