Finance Assistant

JOB SUMMARY:

Finance Assistant (FA) is responsible for financial statement close process of reconciling, finance and accounting transaction
monitoring, preparing supporting schedules and the subsequent preparation of the financial statements. The FA is also responsible
with the payables processing which includes the review of statements of accounts and billings, corresponding reconciliation and
preparation of payment documents and summaries and reports. The FA is also responsible for assisting in the audits of the
government bodies and internal and external auditors and also in the compliance reporting for various government agencies.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

FINANCIAL AND INTERNAL REPORTING
Payables Processing

• Review of RFPs and supporting documents
• Accurate preparation of payment entries and payment documents
• Coordination with requestor/supplier for queries and discrepancies noted, check releasing, and obtaining of official receipts and other supporting documents

Financial Statements/Management Reports

• Reconciliation of transactions
• Accurate recording of transactions
• Preparation of supporting schedules to the financial statements
• Preparation of financial statements
• Preparation of other management reports
• Preparation of audit requirements  

REGULATORY COMPLIANCE

LGU

• Assistance in the compliance for the issuance of barangay clearances, sanitary permits to operate, fire inspection permits, business permits, and other permits or clearances
• Assistance in the compliance with RPT payments and availment of maximum discounts, if any
• Assistance in the preparation of reports or supporting documents for LGU Audits, if any.

BIR

• Annual registration compliance
• Timely and accurate preparation, submission, and overall compliance of required reports
• Timely and accurate Alphalist preparation, submission and overall compliance
• Accurate issuance of Ors/invoices
• Assistance in the preparation of audit requirement 

SEC

• Preparation, submission, filing and overall compliance of required reports
• Assistance in the external audit requirements

COMPANY ASSETS AND INFORMATION

• Complete, systematic and efficient file-keeping of softcopy and hardcopy documents such as but not limited to returns and attachments, ORs/ARs, invoices, and other supporting documents
  

• FUND MANAGEMENT
  Timely and regular preparation of cash position reports for assigned companies
  

• ADMINISTRATION
  Taking initiative on cost-cutting measures for the Parkway Office
  

• CORPORATE SECRETARIAL ASSISTANCE
  Preparation of drafts of minutes of meetings, secretary's certificates, board resolutions and other corporate secretarial documents 
• Maintenance of corporate secretarial records.

TECHNICAL COMPETENCIES AND SKILLS:

• Proficiency with Microsoft Office applications such as but not limited to: Word, Excel, Powerpoint

EDUCATION, TRAININGS, LICENSES REQUIRED:

• Graduate of BS Accountancy
• High Grades