Registration Assistant

Job Summary

Registration Assistant plays a vital role in facilitating registration process to transfer the title and tax declaration to customer’s name which includes payments of taxes, completion of the documentary requirements of the government agencies and local government units, maintaining accurate records, updating system and providing exceptional customer service. The Registration Assistant collaborates closely with internal teams to ensure seamless execution of registration activities and supports overall organizational objectives

Duties and Responsibilities

1.       Liaising and Coordination

Performs coordination with government offices for the request, filing, and processing of documentary requirements related to the application of Certificate Authorizing Registration (eCAR), Condominium Certificate of Title (CCT) / Transfer Certificate of Title (TCT), and Transfer of Tax Declaration (TD), as well as other transactions involving the transfer of titles under the clients’ name. Also responsible for the submission of collateral documents to partner banks.

2.       Cash Advance Handling

Accountable for managing cash advances and ensuring timely and accurate liquidation within the prescribed turnaround period.

3.       Document Control and Endorsement

Ensures that all titles and documents endorsed to external stakeholders are properly received, with corresponding acknowledgment receipts and verified identities of recipients.

4.       Tax and Payment Remittance

Responsible for the prompt and accurate remittance of taxes and other payments on or before their due dates.

5.       Document Preparation and Compliance

Ensures the completeness and accuracy of documents submitted to government offices. Responsible for securing all documentary requirements and complying with regulations set by agencies such as the Bureau of Internal Revenue (BIR), Registry of Deeds (RD), and Assessor’s Office for assigned projects.

6.       Monitoring and Reporting

Updates account status in the title tracking system and submits daily reports to keep the immediate head informed on the status and progress of assigned tasks.

7.       Customer Support

Provides assistance to the Customer Service Unit by addressing inquiries and ensuring timely and accurate responses.

Technical Competencies and Skills

Desktop, telephone, office supplies TECHNICAL COMPETENCIES AND SKILLS: Basic Computer skills (MS Word, MS Excel-pivot and graphic reports) High sense of responsibility and urgency in dealing with other department. Person with Integrity Have the ability to communicate effectively and convey information clearly Honesty and trustworthiness in handling funds and valuable documents Excellent attention to details Perform multi-tasking activities.

Education, Trainings and Licenses Required

Bachelor’s Degree in Management course, preferably business courses. With at least 1 year of experience Experience in backroom operations in a real estate company