Corporate Payables Lead

Job Summary

The Accounts Payable Lead will oversee the accounts payable team and will be directly responsible for managing, monitoring, and controlling expenses, cash advances, and financial reports. Key duties include ensuring timely payments, accurate financial reporting, developing and implementing streamlined payment processes, and preparing accounts payable outputs.

Duties and Responsibilities

Accounts Payable (Disbursements)

• Review and certify Check Voucher (CV) packages to ensure they are budgeted, approved, and properly supported.
• Ensure accurate charging, validation of documentation within standard rates, and proper recording of applicable taxes.
• Oversee processing of payments within the defined Turnaround Time (TAT).
• Act as EWBC facility checker for Check Preparation, E-Settle, and Manager Check transactions.
• Perform payment posting when needed.

 

Organizational Leadership

• Participate in developing, streamlining, and managing payment policies, procedures, and strategies to uphold transparency, fairness, and confidentiality.
• Ensure timely completion of team projects and deliverables.
• Assist in resolving inquiries, complaints, and requests related to disbursements.

 

Personnel Management

• Coach and mentor team members to achieve their Objectives and Key Results (OKRs) and personal development plans.
• Ensure adherence to HR policies and maintain a productive work environment.

 

Payables Reporting

• Prepare and oversee monthly payables outputs aligned with team OKRs.
• Manage preparation and submission of reports for Sapphire, Intercompany transactions, SOA (Due To/From), Funding, CWT, and CGT forms.
• Oversee vendor ledger reconciliation to align accomplishments with billings and monitor billing progress.
• Prepare reports on payment reconciliations including telegraphic transfers, cancellations, and floating items in bank reconciliations and ERP systems.
• Ensure accurate and complete data entry and documentation in Smartsheet payables monitoring system.

 

File Maintenance

• Oversee filing of payables documents, ensuring adherence to schedules.
• Prepare Records Inventory Forms (RIF) for document archiving.
• Maintain workplace cleanliness and participate in periodic file organization and spring cleaning.

 

Other Duties

• Analyze and provide feedback on disbursement issues to improve process efficiency.
• Perform other tasks as assigned by the Finance Controller.

Technical Competencies and Skills

• Proficient in Accounts Payable processes, • Strong knowledge of tax regulations and proper application of taxes, • Experience with ERP systems such as IFCA SAP and Oracle, • Familiarity with online banking platforms like EWBC eSettle for payment processing, • Proficient in Microsoft Excel and Smartsheet, • Attention to detail, • Good communication skills

Education, Trainings and Licenses Required

• Bachelor’s degree in accountancy, • Basic training in Accounts Payable processes, • Proficiency or training in ERP systems such as IFCA SAP and Oracle, • Knowledge in Microsoft Office tools