DMS and Compliance Senior Associate

Job Summary

The Document Management System (DMS) and Compliance Associate's main tasks are to assist the Corporate Secretary and Assistant Corporate Secretary in administrative tasks and documentation, ensure compliance with the requirements of the Securities and Exchange Commission (SESC) and fulfil the role of the DMS Librarian.

Duties and Responsibilities

DMS Librarian Duties

• Create and implement a Data and Document Management Manual including forms and process flows
• Effective and efficient file-keeping and ensuring access has authorization
• Completeness of archives
• Attendance and completion of DMS related seminars as recommended

Corporate Secretarial Duties

• Prepare the minutes of meetings
• Meet the reportorial and submission requirements of the SEC
• Prepare and submit the annual GIS and any amendments to the AOI and By-Laws
• Initial drafting of contracts, renewal contracts, board resolutions, and secretary's certificates
• Assistance in external audit requirements

Technical Competencies and Skills

Proficient in MS Office, Excellent communication and training skills, Strong attention to detail and organizational skills, Proficiency in Therefore DMS, Knowledge of metadata indexing and classification standards

Education, Trainings and Licenses Required

Graduate of Accounting or any related four-year course, GDPR Course (US$31), ISO 15489 (PhP 6000 + VAT), Free SEC Training and seminars, Therefore DMS training (via Canon)