Registration Billing Analyst

The Registration Payables Assistant/Associate process requests for payment (RFP), requests for Manager's Check (MC), and Cash Advances (CA) covering the transfer of title to the buyer's name. The job may also include processing of Real Property Tax (RPT) payments and subsequent liquidation of advances. It requires detailed validation of requests to ensure that no single transaction is paid more than once. His work should be completed within the prescribed turnaround time. As a valued member of a team, he is expected to support his team by lending a hand to other members as necessary and partaking in activities that aim to improve teamwork and the core values of the whole organization.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Processing of RFP/MC/CA related to RPT and buyers' title transfer

• Validate requests for MC/RFP/CA from Registration Department to ensure that these are properly authorized, that company policies are adhered to, with complete and correct supporting documents, and ensuring that no transaction is paid or funded more than twice.
• Record validated and completed requests by input to SAP of the correct entries, using the correct GL codes and cost/profit center codes.
• Print vouchers and collate all related documents into a package, ready for routing to authorized signatories.
• For MC, upload details of the approved Letter of Authorization (LOA) in the Business Online (BOB) or China Bank (CBC) facility after making sure that the total amount released does not exceed the fund balance.

Processing of Fund replenishment, MC redeposits, and Fund monitoring

• Process liquidation of advances, fund replenishment, including redeposit of cancelled MCs, making sure that submitted documents are complete and that the request is properly approved
• Update and maintain a monitoring of replenished and un-replenished accounts.
• Extend extra time, as necessary, to complete assigned tasks within the turnaround time.

Other tasks

• Attend to queries of internal customers
• Assist other members of the team in accomplishing special projects/activities, including but not limited to processing other payments, as necessary, to ensure that the expected service objective is achieved by the team as a whole.
• Maintains a tidy workplace such that requests received are organized by date of receipt and all documents are in a neat pile. Ensures that no document is lost under his custody.
• Work with the team or individually on special tasks that may be assigned by the Division/Department/Section head at any point in time.

TECHNICAL COMPETENCIES AND SKILLS:

• Proficient in MS Office applications, particularly EXCEL
• Working knowledge of SAP (knowledge of the latest version is an advantage)
• Awareness of relevant tax rulings on VAT and Expanded Withholding Tax
• With keen attention to detail, analytic
• Able to work without supervision and for extended hours

EDUCATION, TRAININGS, LICENSES REQUIRED:

Preferably a graduate of Accountancy (CPA or non-CPA), Accounting Technology, or similar course