Office Manager

About the Role

We're hiring an Office Manager to oversee day-to-day administrative operations, payroll coordination, financial support activities, and office administration for a rapidly growing environmental services company expanding into the Commerce, Georgia market.

This is a highly hands-on operational role where you'll serve as the central hub of the office — supporting payroll, accounts payable, invoicing, vendor management, customer service, and overall office coordination.

The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable managing multiple operational responsibilities in a fast-paced growth environment.

About the Company

The company is a rapidly growing regional environmental services organization expanding operations into the Commerce, Georgia area.

The organization has a strong history of internal growth and professional advancement, offering employees long-term career opportunities as the company continues expanding into new markets.

This is an opportunity to join the business during a major growth phase and help establish operational excellence in a newly expanding territory.

What You'll Do

Payroll & HR Administration

• Process bi-weekly payroll accurately and on schedule
• Track and verify employee timecards through internal systems
• Maintain confidential employee records and personnel files
• Support onboarding activities including payroll and benefits documentation setup

Customer Billing & Service

• Generate, distribute, and track customer invoices
• Manage the invoicing lifecycle to support timely collections
• Serve as the primary contact for customer billing inquiries
• Resolve billing discrepancies professionally and efficiently
• Provide customer support via phone and email

Accounts Payable & Vendor Management

• Process vendor invoices with proper approvals and coding
• Maintain vendor records and accounting system updates
• Coordinate weekly AP check runs and ACH payments
• Manage vendor relationships and communication

Cash Management & Reconciliation

• Receive and record incoming payments
• Process deposits including checks, ACH, and cash receipts
• Perform bank reconciliations and general ledger balancing
• Manage petty cash and employee reimbursements

Office Administration

• Maintain office supply inventory and purchasing
• Coordinate office equipment and facility maintenance
• Manage incoming and outgoing mail, packages, and deliveries
• Help implement office procedures and operational best practices

Required Qualifications

Experience

• 2+ years of experience in:
  • Office Management
  • Bookkeeping
  • Payroll Administration
  • Administrative Operations
• Broader related work experience considered

Education

• Associate's or Bachelor's degree in:
  • Business Administration
  • Accounting
  • Related field preferred

Technical Skills

• Experience with accounting software such as Microsoft Dynamics
• Strong Microsoft Office skills, especially:
  • Excel
  • Outlook
• Familiarity with payroll systems such as:
  • ADP
  • Insperity
  • Similar platforms preferred

Knowledge & Competencies

• Strong understanding of:
  • Accounts Payable / Accounts Receivable
  • Payroll processing
  • Cash management
• Strong organizational and multitasking abilities
• Professional communication skills
• High attention to detail and confidentiality
• Ability to thrive in a fast-paced operational environment
• English proficiency required

Work Environment

• Location: Commerce, Georgia
• Full-time direct hire
• Fully onsite role

Relocation & Sponsorship

• Relocation assistance not available
• Visa sponsorship not available

Compensation

Base Salary

• $65,000 – $75,000 USD depending on experience

Why This Role Stands Out

Growth Opportunity

The company has a strong track record of promoting and developing employees as the organization expands.

Broad Operational Ownership

This role offers exposure across payroll, HR support, finance operations, customer service, and office administration.

Expansion Phase Visibility

You'll play a key role supporting operations in a newly expanding regional market.

Stable Industry

Environmental services continues to be a resilient, operationally essential industry with long-term growth potential.