Senior Purchasing Officer

Job Responsibilities:

Purchasing:

• Plan procurement activities, prepare Purchase Orders (POs), and monitor order status with vendors and suppliers.

• Negotiate pricing, payment terms, and delivery terms with key vendors and suppliers.

• Evaluate and select new vendors and suppliers, as well as review the performance of existing suppliers.

• Control procurement costs and plan the annual procurement budget in collaboration with the supervisor.

• Coordinate with relevant departments to forecast and plan material/product requirements in advance.

• Verify delivery notes and tax invoices against Purchase Orders (POs) before submitting them to the Accounting Department.

• Provide guidance and review the work of junior procurement officers within the team.

Warehouse & Delivery (Support/Act on behalf as required):

• Provide consultation and conduct inspections on the receiving, storage, and issuing of products in accordance with the FIFO principle.

• Participate in periodic and annual inventory counts and analyze any discrepancies identified.

• Inspect and provide guidance on the segregation of products that are nearing expiration or are damaged, in accordance with company policies.

• Coordinated with the transportation team and external logistics providers to resolve delivery issues.

• Verified the accuracy of shipping documents and monitored delivery status for urgent shipments.

• Analyzed delivery delays and damaged goods and proposed effective solutions to resolve issues.

Operational Management and Development:

• Participated in departmental meetings, monitored work performance, and reported issues to supervisors.

• Recommended and implemented process improvement initiatives across procurement, warehouse, and delivery operations to reduce costs and enhance overall efficiency in collaboration with the team.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, Procurement, or a related field.
• Able to read, write, and speak English at a communicational level.
• 3-5 years of experience in procurement, with additional experience in warehouse or delivery operations is a plus.
• Strong negotiation and supplier relationship management skills, with the ability to make decisions.
• Experience in managing procurement budgets and analyzing costs to support business decision-making.
• Flexible and willing to support warehouse and delivery operations when necessary or requested.
• Proficient in basic computer applications, particularly MS Office, and experienced with warehouse management or ERP systems such as SAP Business One (SAP B1).