Job Openings Account Payable

About the job Account Payable

Key Responsibilities :

  • Receive, verify, and process invoices from vendors and suppliers and Ensure accuracy of invoices, including matching purchase orders (POs) and delivery receipts to invoices (three-way match).
  • Checking and verify employee expense to ensure they align with company policies and are properly coded to the correct accounts.
  • Process payment requests and ensure proper approval is obtained before payment.
    • Maintain accurate vendor records, including contact information, payment terms and banking details.
    • Respond to vendor inquiries regarding payments, discrepancies, or other account-related issues.
    • Prepare and execute timely payments to vendors via cheques, or electronic transfers.
    • Ensure payments are made according to SOP and agreed-upon terms, avoiding late fees or penalties.
      • Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
      • Ensure accurate posting of payment transactions in the accounting system.
      • Assist in month-end and year-end closing procedures, ensuring AP accounts are reconciled and up-to-date.
      • Provide necessary information for audit purposes.
      • Prepare regular AP aging reports and assist in the preparation of financial statements.
      • Monitor outstanding payables and ensure timely payment to avoid disruptions in services.
        • Prepare necessary documentation of tax authorities and ensure timely filling include filing of revalent e-Tax submission form with recipt.
        • Assist with tax filings, including corporate income tax, WHT, VAT and PP.36 and other relevant taxes.
          • Ensure compliance with company policies and accounting standards.
          • Implement and maintain effective internal controls for accounts payable processes to minimize risk of fraud or error.

          Other Accounting Tasks (Beyond AP):

          1. Accounts Receivable (AR) Duties:
          • Manage collections, ensuring payments are received on time.
          • Prepare and send invoices to customers.
          • Monitor customer accounts for overdue balances and follow up on outstanding payments.
            • Reconcile bank accounts by comparing the company's bank statements with the internal financial records to ensure consistency and accuracy.
            • Assist in the maintenance of the general ledger by posting journal entries, ensuring they are accurately recorded in the appropriate accounts.

              Skills and Qualifications:

              • Female or Male
              • A degree in accounting, finance, or a related field is typically required.
              • Proficiency in accounting software (e.g., QuickBooks, ERP program or similar tools).
              • Microsoft Office proficiency, particularly in Excel (pivot tables, VLOOKUP, etc.).
              • A strong ability to catch errors and discrepancies in financial data.
              • Effective communication with vendors, team members, and management.
              • Ability to prioritize tasks, meet deadlines, and maintain accurate records.
              • Ability to identify issues and find solutions to prevent delays or errors in payment processing.
              • Abel to do multi-task and work under pressure
              • Familiarity with accounting standards, policies, and regulations.
              • Able to communicate in English (Both written and spoken)
              • Comfortable to work with small firm and transformation
              • Teamwork and relationships with stakeholders at all level

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