Finance & Administration Executive - Vietnam (86euzyf45)

Position: Finance & Administration Executive

Company: FITS Cargo VietnamLocation: Hanoi or Ho Chi Minh City (Saigon), Vietnam

About Us

FITS Cargo is a hybrid air cargo carrier and global logistics company headquartered in Sri Lanka, with an expanding footprint across Asia, the Middle East, and Europe. Our operations integrate air and sea freight, interline partnerships, and forwarding solutions designed to provide efficient, flexible, and cost-effective cargo movement worldwide.In Vietnam, FITS Cargo plays a strategic role in regional air freight operations, offering reliable and innovative logistics solutions to global customers. As we continue to grow, we are looking for a detail-oriented and proactive Finance & Administration Executive to join our team in Hanoi or Saigon.

Role Overview

The Finance & Administration Executive will support daily finance operations, including accounting, reconciliations, billing, and vendor management, while also handling administrative coordination for the Vietnam office. This position requires accuracy, accountability, and the ability to manage both financial and administrative tasks in a fast-paced logistics environment.

Key Responsibilities

Finance Responsibilities:

• Manage daily accounting entries, payment processing, and reconciliations.
• Prepare and issue invoices, maintain records of receivables and payables.
• Handle expense verification, petty cash management, and vendor payments.
• Support month-end closing, journal postings, and financial reporting.
• Coordinate with external auditors and finance teams in regional offices.
• Ensure tax and compliance documentation is properly maintained and up to date.

Administration Responsibilities:

• Oversee office administration, procurement of supplies, and vendor coordination.
• Maintain employee records, leave tracking, and HR documentation.
• Assist management in organizing meetings, travel, and logistics arrangements.
• Prepare correspondence, filing, and general office support documentation.
• Ensure all administrative processes comply with company and local regulations.

Qualifications & Skills

• Bachelors degree in Accounting, Finance, Business Administration, or related field.
• 23 years of experience in finance or administrative roles (experience in logistics or freight forwarding preferred).
• Knowledge of basic accounting principles, reconciliations, and reporting.
• Proficiency in MS Excel and accounting systems (QuickBooks, Xero, or similar).
• Familiarity with Vietnamese tax and compliance regulations is an advantage.
• Strong communication skills in Vietnamese and English (spoken and written).
• Highly organized, responsible, and able to manage multiple priorities.
• Team player with a proactive and detail-oriented mindset.

Why Join FITS Cargo Vietnam?

• Be part of a growing international air cargo and logistics company.
• Exposure to both financial operations and administrative management in a regional setup.
• Opportunity to work in a dynamic, multicultural team environment.
• Competitive salary and benefits with opportunities for professional development.

Equal Opportunity & Data Protection

Equal Opportunity Employer: FITS Cargo Vietnam values diversity and equal opportunities for all employees, fostering an inclusive and professional workplace.Data Protection Notice: By applying, you consent to FITS Cargo Vietnam processing your personal data (CV, contact details, and related documents) in accordance with applicable data protection laws. Your data will be used solely for recruitment purposes, stored securely, and retained only as long as necessary.