About the job Finance Manager
The Global Alliance for Incinerator Alternatives (GAIA) is a global network working towards a just and waste-free world without incineration. GAIAs mission is to catalyze a global shift towards environmental justice by strengthening grassroots social movements that advance solutions to waste and pollution. We envision a just, zero waste world built on respect for ecological limits and community rights, where people are free from the burden of toxic pollution, and resources are sustainably conserved, not burned or dumped.
GAIA seeks a dynamic, systems-oriented Finance Manager to lead collaborative efforts to enhance the effectiveness and efficiency of the finance function across GAIA. GAIA has started to work with an accounting service firm and this role will be the primary point of contact and liaison, and oversee information flows and communication within GAIA and with the accounting firm.
The Finance Manager is responsible for oversight of day-to-day accounting duties and related support to Talent & Culture, while having primary responsibility for projects related to finance policies, processes, and systems. The Finance Manager is a key member of the core finance team and the newly-created systems champion task force to align initiatives across GAIA. A highly collaborative role, the Finance Manager works closely with the accounting service and team members at all levels to ensure projects meet the needs of internal customers. This position reports to the Finance Director, and partners with our external accounting service.
The successful candidate will have extensive experience in financial accounting, change management, and systems development and implementation.
Finance Operations and Processes (40%)
Plan, lead, and implement additional projects to accommodate growth and to improve the efficiency and effectiveness of finance activities across GAIA
Support needs assessment and internal review of financial systems
Research financial software systems and best practices that could improve GAIAs financial operations and processes
Provide support and trainings to GAIAs global staff on use of financial software & processes
Prioritize and phase upgrades to finance policies, processes, and systems
Help develop protocol and policies around purchasing and procurement
Perform contract administration and ensure compliances with regulations and standards
Accountable for managing the revision and regular updates of Finance Policies & Procedures
Partner with external accounting service and manage information flow and coordination between GAIA and accounting service
Provide support to thee accounting service on bookkeeping, payroll, and accounting functions including accounts payable, reimbursements, invoices, monthly allocations [payroll, medical bills, shared] and processing of online payments [ACH and wire transfers]
Manage bi-monthly payroll, ensuring payroll accuracy
Manage accounts receivable duties, ensuring timely and accurate deposit and entry of receivables
Review and approve transactions as needed, month-end closing, quarter-end processing and year-end documents, including the 1099 annual filing, in collaboration with Finance Director and accounting service
Generate financial [donor, program, board, and other] reports for management and quarterly reporting
Provide support to annual audit process as needed
Assist with and support on contracts
Talent & Culture (20%)
Designated liaison between Finance and Talent & Culture
Collaborate with the Director of Talent & Culture on ensuring enrollment and administrative maintenance of employee benefits including health insurance, 401k plan and FSA benefits
Prepare payroll for reporting
Maintain personnel files and ensure benefits compliance
Manage all state tax registration and filings
Participate in cross-functional systems champion task force
Bachelors degree, accounting certification, or equivalent experience
Minimum 3 years non-profit bookkeeping/accounting work experience
Strong knowledge of accounting principles and practices
Experience with and understanding of regular, ongoing daily, monthly and quarterly accounting tasks
Experience working in Quickbooks
Advanced computer and systems skills, including Microsoft Office & Google Sheets; demonstrated ability to understand practical user-level implications of system features and configuration in order to propose changes
Project management skills, including a demonstrated ability to plan, shepherd, and complete 3/6/12-month projects on an organization-wide level
Change management skills and stakeholder management skills, including the ability to elicit requirements, manage expectations, and drive decision-making
Demonstrated ability to work both independently and collaboratively
Ability to problem-solve, take initiative, and maintain efficiency in a rapidly changing, dynamic environment
Ability to coordinate multiple simultaneous projects efficiently, involving multiple personnel across time zones around the world
A passion for environmental health and climate, social, and environmental justice.
Commitment to GAIAs mission and core values of: respecting local solutions and community power; shared practice for movement building; equity, inclusiveness, and social justice; and accountability.
Strongly preferred is experience within an international/multicultural environment; equally valuable is experience furthering diversity, equity, and inclusion initiatives in a diverse environment
Spanish language skills a plus
WHAT WE OFFER
Meaningful work - operating from a place of connectivity and trust, we are able to exchange the cross-border knowledge and tools needed to create a truly global movement that puts an end to waste pollution.
Comprehensive benefits this includes employer-covered health/dental insurance, paid family leave, approximately 30 days of paid time off each year (including vacation, holidays, and the last week of each calendar year), retirement plan, and an opportunity to qualify for a sabbatical.
Strong culture and dedicated team we take pride in our highly motivated team, and our ability to support one anothers work in an atmosphere of mutual trust and respect.
LOCATION, COMPENSATION, AND WORK ENVIRONMENT
Salary range $75,000-$85,000, depending on experience.
Currently some of our team is working hybrid, and others are working remotely. This position will preferably work hybrid with 2-3 days per week out of our Berkeley, CA office. However, we are willing to consider applicants with strong qualifications in another location who are able to travel to the Berkeley office a minimum of 10-12 times per year.
Additional travel (domestic or international) for team retreats may be required.
Full COVID-19 vaccination is required for GAIA employees who travel and attend meetings for GAIA.
Work is performed both independently and collaboratively. Work is performed on a computer, requires almost constant use of a keyboard, mouse, or other pointing device and may be performed sitting or standing.
EQUAL EMPLOYMENT OPPORTUNITY
We are committed to equal employment opportunity principles and providing all employees with a safe work environment free from discrimination and harassment. We welcome you regardless of your race, gender identity, sexual orientation, ethnicity, religion, age, physical ability, nationality, or any other status unrelated to the performance of the job and protected by law. GAIA practices affirmative action, and candidates from historically disadvantaged or marginalized groups are strongly encouraged to apply.
Please apply online at https://www.careers-page.com/gaia/job/L5969W3R only, including a resume and cover letter. This position will be open until filled; applications will be reviewed as they are received, and the first round of interviews will commence quickly.