Job Title: Driver/Administrative Assistant

Number of Positions: 1

Gross Salary Range: Competitive

Job Location: Nairobi, Kenya

About the Embassy

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles, and Comoros, as well as to UNEP and UN-Habitat. The Embassy advances Swedish policies, interests, and values in bilateral and regional political relations, development cooperation, trade and investment promotion, and cultural and public diplomacy. It also provides consular services to Swedish nationals and migration services to non-nationals. The working language at the Embassy is English.

About the Administrative and Consular Section:

The Administrative and Consular Section supports the overall operations of the Embassy by providing administrative services, logistics, driving support, reception services, and consular assistance. The drivers work as a team of four together with the receptionist to serve the entire Embassy. The team operates on a rotational duty scheme, including evenings and weekends, and occasionally undertakes duty travel within Kenya.

The Embassy is seeking to recruit a reliable, service-oriented, and experienced Driver & Administrative Assistant to support the Administrative and Consular Section. The role combines professional driving duties with secondary responsibilities in reception and administrative support. The successful candidate must be able to work independently, manage a high workload, and collaborate effectively within a team environment.

Main Responsibilities

• Drive Embassy officials and other authorized passengers on official duty.
  
• Ensure daily care taking, cleanliness, and routine maintenance of allocated Embassy vehicles.
  
• Provide secondary support to reception and general administrative tasks as required
  
• Collect and distribute mail, documents, and official correspondence.
  
• Carry out errands and logistical support duties for the Embassy.
  
• Participate in rotational evening and weekend duty schedules.
  
• Perform any other duties assigned by the Head of Administration.

Essential Qualifications and Experience:

• KCSE / O-Level Certificate.
  
• Excellent written and spoken English and Swahili.
  
• Minimum of five (5) years professional driving experience, both within and outside Nairobi.
  
• Clean driving license and a valid Certificate of Good Conduct.
  
• Documented training in defensive and evasive driving.
  
• Proven experience in administrative duties and/or reception work.
  
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  
• Ability to work effectively as part of a team.

Desirable Experience

• Work experience with diplomatic missions, international organizations, or similar institutions.
  
• Documented experience driving armored vehicles.
  
• Fluency in Somali or additional languages.
  
• A-Level Certificate or other post-secondary education.

Personal Attributes

• High level of integrity, discretion, and reliability.
  
• Strong organizational and administrative skills.
  
• Service-oriented with excellent communication skills.
  
• Ability to prioritize tasks and work efficiently under pressure.
  
• Flexible, punctual, and deadline-driven.
  
• Willingness to learn, adapt, and follow established procedures.

What to expect as an employee:

• Competitive salary package.
• Medical insurance and pension benefits (subject to five years of employment).
• 28 days of annual leave.
• Gym allowance.

Important:

If you are not a Kenyan citizen, you must attach a copy of your valid Kenyan work and residence permit.

All candidates must be legally eligible to live and work in Kenya or demonstrate the ability to obtain the required permit.

The successful candidate will be fully responsible for:

Obtaining the relevant work and residence permits,
Paying all related fees,
Making relocation arrangements and covering relocation costs.
The Embassy of Sweden does not sponsor or arrange visas or work permits.

Additional Information:

The Embassy of Sweden is committed to protecting personal data and complies with the EU General Data Protection Regulation (GDPR). By submitting your application, you consent to your personal data being processed in accordance with the Ministry for Foreign Affairs Personal Data Policy.

The Embassy of Sweden is an equal opportunity employer and welcomes applications from all qualified individuals regardless of age, gender, ethnicity, or background.

How to Apply

Interested candidates should submit:

1. A one-page motivation letter,
2. A CV, and
3. At least three (3) professional references.
   
   Applications should be submitted via the GAP Recruitment online job portal no later than Friday, 30th January 2026.

Only shortlisted candidates will be contacted.

Neither GAP Recruitment Services Limited nor the Embassy of Sweden charge candidates any fees for job placement.