Facilities Officer

Introduction

Gear Inc is an American owned and operated business process outsourcing company operating in Southeast Asia. Matchbox Mobile - Gear Inc provides industry leading Image Moderation, Social Media Management, IT Consulting, Application Development, Game Development, and Outsourcing Services. We are experts in moderating online user-generated content.

• Responsibilities
  • Hands-on for setup and management of vendors for card access, CCTV, mechanical and electrical infrastructure.
  • Oversee day-to-day operations of the facility, ensuring a safe, secure, and well-maintained working environment.
  • Custodial service coordination with cleaning service and security regarding daily operations.
  • Identify opportunities for cost savings and efficiency improvements.
  • Ensure compliance with health and safety regulations and standards.
  • Implement a preventive maintenance program for all equipment and systems.
  • Maintain accurate records of facility-related activities, expenses, and compliance documentation.
  • Maintaining a proper filing system and ensuring that all staff have easy access to it.
  • Keeping records of office assets (workstation labels, desktops/laptops labels, etc.)
  • Maintain emergency response plans, including fire drills and evacuation procedures.
  • Coordinate with project teams and contractors to ensure timely and successful project completion.
  • Generate reports for management on facility performance and initiatives.
  • Any other relevant responsibilities and duties as requested by the GA Manager.

• Qualifications
  • Bachelors degree in Facility Management, Project Management, IT or a related field
  • Prior experience in the built environment (MEPF - Mechanical, Electrical, Plumbing and Facilities) and security access management or relevant field minimum 2 years.
  • Experience in managing business continuity and disaster recovery process.
  • Proven experience in facility management, preferably in a BPO or corporate environment.
  • Familiarity with environmental sustainability practices.
  • Familiarity with local built environment regulations.
  • Able to operate advanced MS Office, especially MS Excel.
  • Must be good in spoken and written English (will use English on a daily basis).
  • Have experienced working in a fast paced & growing company environment.
  • Dedicated to work, responsible and reliable.
  • Exceptional analytical and problem-solving abilities.
  • Strong verbal as well as non-verbal communication skills.
  • Time-management and organizational skills.

• Benefit
  • Attractive basic salary
  • Allowance (attendance, transportation)
  • Mental Health Care service (on site Psychologist and mental health application)
  • BPJS Kesehatan
  • BPJS Ketenagakerjaan
  • Private Health Insurance
  • Paid leave (12 days/year)
  • Monthly fantastic internal events

• Working Environment
  • Regular working hours, we work 40 hours per week (Monday-Friday)
  • International, fun, and English professional working environment
  • Working closely with experienced foreign experts
  • Free drinks (coffee, tea, etc.)
  • Training and career development opportunities
  • Sport activities and game room for everyone

• Working Hours: 8 hours per day.