Job Openings Assistant to CEO

About the job Assistant to CEO

The Assistant to CEO will be responsible for managing administrative tasks, providing support to the management team, and contributing to the overall success of the company. The ideal candidate should be highly organized, proactive, and able to work in a fast-paced environment. The Assistant to CEO will be expected to work closely with the management team to manage operations and drive growth.


  • Support business & operations set up in the Japan office;

  • Assist in developing and implementing operational policies and procedures to ensure efficient and effective business operations;

  • Provide research and analysis support for strategic planning and decision-making;

  • Conduct market research to identify business opportunities and potential clients in the Japanese market;

  • Develop and maintain relationships with clients, partners, and stakeholders;

  • Collaborate with the management team to ensure the smooth operation of the company and achieve strategic goals;

  • Manage and coordinate the CEO's calendar, schedule meetings, and handle travel arrangements;

  • Prepare and edit correspondence, reports, and presentations;

  • Manage incoming emails, phone calls, and other communication to ensure timely and effective responses;

  • Prepare agendas and take minutes for meetings, distribute minutes to relevant stakeholders, and follow up on action items;

  • Perform other duties as assigned by the CEO.


  • Bachelor's degree in Business Administration or related field;

  • Minimum of 3 years' experience in an administrative or support role;

  • Strong communication skills, with the ability to interact with people at all levels of the organization;

  • Proactive, self-motivated, and able to work independently;

  • Strong organizational and time management skills, with the ability to prioritize tasks;

  • Knowledge of the Japanese market, culture, and business practices;

  • Fluent in Japanese and English;

  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint).


  • Competitive salary and benefits, international, fun and professional working environment;

  • An open and honest culture where people are valued, treated fairly and trusted and empowered;

  • Health insurance;
  • Paid leave.

This is a full-time position, and the Assistant to CEO will be based in Japan. If you are an experienced administrator or support professional with a passion for driving operational efficiency and contributing to the success of a company, we encourage you to apply.