GIWEPO – Integrated People and Organizational Management

Job Opportunity: Document Controller

Location: Angola
Employment Type: Full-Time
Industry: Oil & Gas | Engineering | Construction | Industrial Operations

About GIWEPO

GIWEPO – Integrated People and Organizational Management is a leading Human Resources and Recruitment Consultancy specializing in sourcing highly qualified professionals for major industrial, engineering, logistics, energy, and infrastructure projects across Africa.

We are currently recruiting, on behalf of our client, a Document Controller to support project documentation and information management activities in Angola.

Position Summary

The Document Controller will be responsible for managing, organizing, controlling, and maintaining project documentation to ensure accuracy, confidentiality, compliance, and timely distribution of information throughout the project lifecycle. The successful candidate will support project teams by implementing effective document control procedures and ensuring all technical and administrative documentation is properly recorded and archived.

Key Responsibilities

• Manage the receipt, registration, distribution, filing, tracking, and archiving of project documentation.
• Maintain document control systems in accordance with company policies and project requirements.
• Ensure all documents are accurately numbered, classified, and stored.
• Monitor document revisions and maintain version control.
• Coordinate the timely distribution of technical documents, drawings, reports, procedures, and correspondence.
• Maintain document registers and tracking logs.
• Ensure confidentiality and security of sensitive project documentation.
• Liaise with engineering teams, project managers, contractors, and clients regarding document submissions.
• Perform quality checks on documentation before distribution.
• Support audits by ensuring documentation is complete, accurate, and readily accessible.
• Prepare regular document control reports and status updates.
• Archive completed project documentation according to company retention policies.
• Assist project teams in maintaining compliance with document management procedures.

Minimum Requirements

• Bachelor's Degree or National Diploma in Business Administration, Information Management, Records Management, Office Administration, Engineering, or a related field.
• Minimum 3–5 years of experience as a Document Controller in the Oil & Gas, Engineering, Construction, Mining, or Industrial sectors.
• Proven experience managing large volumes of technical documentation.
• Strong understanding of document control principles and quality management systems.
• Experience with Electronic Document Management Systems (EDMS).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.

Preferred Qualifications

Candidates with experience in one or more of the following document management systems will have a distinct advantage:

• Aconex
• SharePoint
• Procore
• OpenText
• Documentum
• SAP Document Management System (DMS)
• Microsoft SharePoint Online
• Autodesk Construction Cloud
• TeamBinder

Knowledge of ISO 9001 Quality Management Systems and document control best practices will be considered an added advantage.

Key Competencies

• Excellent organizational skills
• Document management expertise
• Attention to detail
• Confidentiality and integrity
• Planning and prioritization
• Time management
• Problem-solving
• Effective communication
• Team collaboration
• Ability to meet strict deadlines

Location

Angola

Application Process

Qualified candidates who meet the above requirements are alternative invited to submit their updated Curriculum Vitae (CV) to:

admin@giwepo.com

Email Subject:
Document Controller – Angola

Recruitment Notice

GIWEPO is committed to promoting equal employment opportunities based on merit, competence, and business requirements.

Angolan candidates are preferred for this position. However, all suitably qualified candidates who meet the minimum requirements are encouraged to apply.

Only shortlisted candidates will be contacted for the next stage of the recruitment and selection process.

If you have not been contacted within 15 calendar days after submitting your application, please consider that your application has not been successful for this recruitment process. Your CV will, however, remain securely stored in our Talent Database and may be considered for future opportunities that match your qualifications and experience.

Recruitment Team

GIWEPO – Integrated People and Organizational Management
admin@giwepo.com
https://www.careers-page.com/giwepo-africa-recruitment-agency

Equal Opportunity Employer

Connecting Talent Building Careers Strengthening Organizations