Human Resources Associate

The HR Associate will be responsible for providing daily administrative support in the implementation of projects that directly align with the GIINs mission and HR goals/objectives.

Through the daily activities of the role, the HR Associate will support GIINs HR team to ensure smoother HR operations and will carry out related activities directly related to HR policies, processes, and procedures.

The HR Associate will support the HR function by participating in the implementation of global HR initiatives. This role will primarily focus on supporting payroll, recruitment, onboarding and offboarding activities. The HR Associate will act as the first-line, go-to person for employee inquiries about policies, resources, and programs, independently resolving requests and escalating issues to the Director as needed.

In conjunction with the Director, HR, act as liaison for staff and vendors answering benefit questions, payroll questions, handling other issues that arise.

Recruitment Support

• Responsible for the job announcements process by posting vacant positions on the GIIN website and recommended external job boards.

• Regularly maintain recruitment tracker(s) to ensure we have reliable data on status of open roles.

• Manage Manatal, the GIINs current Applicant Tracking System ATS and support managers in the use of the system.

• Support the hiring process, including communicating with candidates and hiring managers and recruiters, as needed.

• Manage the employment background screening process with GIINs third-party background screening vendor, and troubleshoot any issues that may arise to ensure a timely, seamless hiring process for hiring managers and candidates.

Onboarding

• Lead employee onboarding duties, including preparing new hire documents, verification of employment authorization through E-Verify and other compliance methods, coordinate with the Operations Team and Roundtable Technology, ensuring IT setup.

• Maintain engagement with prospective new hires by communicating periodically with them prior to their start date.

• Coordinate timely and accurate onboarding of new employees with IT team.

• Ensure proper verification of employment authorization utilizing E-Verify and confirming the authenticity of documentation provided by new hires.

• Ensure proper registration of new hires on Insperitys HRIS platform.

• Ensure all new hire compliance requirements are met.

• Walk new hires through benefits enrollment, time and attendance set up, etc.

Performance Management Support

• Properly coordinate all administrative aspects of the year-round performance management activities:

• Ensure all review cycles are administered in a timely and efficient manner.

• Manage all routine communications with all internal stakeholders, as appropriate and in a timely manner.

• Be HRs point person to provide technical and administrative support to all GIIN staff in the use of our performance management site.

General Administrative Duties

• Own all administrative aspects of the HR function, including drafting routine communications, generating HR reports to help deliver key data insights for strategic decision-making.

• Provide ongoing support to HR and Finance on employee timekeeping and payroll matters.

• Assist employee with coordination of employment verifications.

• Maintain organized HR and I-9 digital files.

• Respond to first-level HR-related inquiries from employees and direct more complex HR matters to the Director, HR

• Proactively suggest process improvement to enhance the efficiency of HR admin processes, including creating and maintaining an HR dashboard to track important HR KPIs.

You are the right person for this role if you have:

• Ability to handle confidential information with the utmost discretion.

• Strong attention to detail.

• Ability to work under pressure and interact with people of all backgrounds with tact, courtesy, and diplomacy.

• Ability to meet deadlines, prioritize assignments, and juggle multiple, competing priorities simultaneously.

• Proactive communicator who identifies problems, communicates them, and takes the initiative to solve them.

• Ability to communicate in a clear manner with all stakeholders, including drafting clear emails and guidance as needed.

• Excellent time management and ability to follow through on assignments.

• Able to demonstrate the highest level of customer service by responding to inquiries in a timely manner.

• Experience with and/or aptitude for technology solutions and databases, such as Salesforce, Zoom, Asana, Dropbox, MailChimp, HRIS etc.

• Proficient use of computer software applications, such as Microsoft Word, Excel, Outlook, and PowerPoint.

• Team-orientation, with the ability to work both collaboratively and independently.

• Ability to function in a fast-paced environment.

• Highly responsible, collaborative, resourceful and flexible

• Highly creative with a passion and interest in systems-building that results in increased efficiencies/process improvements.

• Commitment to human dignity, justice, equality, and respect. The GIIN considers the values of human dignity, equality, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, equality, and respect and how to manifest these principles in the workplace.

• Aligned in thought and action with GIINs values: https://thegiin.org/values-and-guiding-principles

Education and Experience:

• Associates degree required; Bachelors degree preferred, (business or human resources management or related field is a plus) with 1-3 years work experience in an office setting, demonstrating exceptional administrative, organizational abilities.

• Experience supporting an HR department is highly desired but not required.

Nice to Have:

A strong interest in increasing HR knowledge and experience to pursue advancement in the HR field.