AP/AR Specialist

Job Title: AP/AR Specialist (Internal)
Location: Quezon City
Employment Type: Full-time, Onsite

Job Summary:

We are looking for a detail-oriented Accounts Payable/Accounts Receivable (AP/AR) Specialist to join our Finance team. This role will be responsible for handling day-to-day financial transactions, managing vendor and client accounts, and supporting the overall financial operations of the company. As part of a growing startup, youll have the opportunity to wear multiple hats and contribute to the development of our finance processes.

Key Responsibilities:

Accounts Payable (AP):

• Process supplier invoices, ensuring accuracy and timely payment
• Validate and match invoices with purchase orders and receipts
• Manage and schedule payments (online banking, check payments, etc.)
• Maintain vendor records and resolve discrepancies or inquiries
• Ensure compliance with local tax laws and BIR documentation

Accounts Receivable (AR):

• Generate client invoices and ensure timely billing
• Prepare aging reports and maintain accurate client records
• Reconcile incoming payments

Finance & Administration:

• Assist in month-end financial closing and reporting
• Support audits, internal reviews, and compliance documentation
• Contribute to improving financial systems and workflow
• Perform other administrative tasks as needed within the finance team
• Manage and monitor the petty cash fund, ensuring proper documentation and approval for disbursements
• Ensure all deposits, withdrawals, and fees are accurately recorded
• Prepare and process monthly contributions for SSS, PhilHealth, and Pag-IBIG

Qualifications:

• Bachelors degree in Accountancy, Finance, or a related field
• 12 years of experience in AP/AR and general accounting
• Knowledge of Philippine labor and government regulations (SSS, PhilHealth, Pag-IBIG, BIR)
• Experience handling petty cash and performing bank reconciliation
• Proficiency in Excel and accounting software (QuickBooks, Xero, or similar)
• Strong organizational and analytical skills
• Ability to work independently in a startup environment

• Good communication and teamwork skills