Executive Admin Assist

Executive Admin Assist needs 3–5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.

Executive Admin Assist requires:

Experience in a manufacturing, operations, or industrial environment.

Familiarity with procurement systems (e.g., Ariba, SAP).

Experience supporting cross-functional leadership teams.

Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).

Experience with expense and travel platforms (e.g., Concur).

Associate degree

Executive Admin Assist duties:

• Execute administrative support tasks with minimal supervision, following established policies and procedures.
• Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.
• Manage the Site Directors calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.
• Organize and support meetings—including preparing agendas, taking accurate minutes, and proactively tracking action items.
• Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.
• Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.
• Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).
• Operational & Financial Support
• Research, compile, and prepare reports, presentations, charts, and other documentation as needed.
• Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
• Assist in managing department purchasing requests, vendor coordination, and cost tracking.