Messenger and Maintenance Support - InHouse

Qualifications

1. Minimum requirement: High school diploma or equivalent.

2. Work experience: At least 1 year of experience is required for

this role.

Technical Skills:

1. Facilities Management:

Experience with office space management and coordinating maintenance services.

2. Procurement:

Skilled in ordering supplies, managing inventories, and handling vendor contracts.

3. Compliance:

Familiar with ISO standards and office safety protocols.

4. Budgeting:

Knowledge of managing budgets for office supplies and maintenance.

Key Responsibilities

Inventory & Supplies

• Monitor and manage office and pantry supplies
• Dispose of obsolete or damaged equipment as directed

New Hire Onboarding

• Prepare meeting rooms and photoshoot equipment for new employees

Client & Employee Support

• Assist with employee engagement activities
• Welcome and assist visiting clients
• Respond to employee queries and concerns

Office & Facility Management

• Coordinate with vendors for maintenance (pest control, aircon, plumbing, etc.)
• Ensure workstations are fully equipped for onsite work
• Maintain office cleanliness, safety, and orderliness
• Coordinate with building security and monitor CCTV/biometrics
• Secure necessary gate passes and permits
• Ensure compliance with building regulations

Administrative Support

• Scan, file, and maintain administrative documents (bills, contracts, invoices, permits, etc.)

Compliance & Government Liaison

• Coordinate with departments and government offices for permits and certifications
• Ensure compliance with occupational health and safety standards

Information Security (ISMS)

• Adhere to company policies, Code of Conduct, and ISO 27001:2022 standards
• Follow SLA guidelines and ISMS procedures
• Maintain confidentiality, access controls, and physical security of company asset