(Temp Staff) Administrative & Account Assistant | 6 months-1 year

Responsibilities:

Accounting Data Entry:

• Input daily financial transactions, including sales, receipts, and payments into accounting software like m18.
• process and code accounts payable (AP) and accounts receivable (AR) invoices for proper allocation.
• Assist with bank reconciliation by matching statement to internal records.

Purchasing Support:

• Prepare POs, ensuring they align with approved budgets and company policies. 
• Coordinate with vendors to clarify pricing, quantities, and delivery dates.
• Track incoming orders and match delivery slips or packing slips with corresponding invoices.

Documentation & Filling:

• Maintain an organized digital and physical filling system for all financial and procurement records to ensure audit readiness.
• Prepare and update procedural documentation and routine financial reports.
• Scan, archive, and index documents for easy / retrieval by the management team.

Requirements:

• Diploma with 1-2 years of experience in a similar data entry/junior accounting role.
• Strong hands-on experience with Microsoft Excel (V-looks up, basic formulas) and accounting software.
• Attention to detail and accuracy in data entry to minimize errors.
• Understanding of fundamental principles like debts, credits, and the differences between AP & AR.
• Professional written skills for liaising with external suppliers and internal departments.