Senior Assistant Manager, Senior Management Office

• Executive Leadership Support and Office Management Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.

• Project Management and Organisational Coordination Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.

• Develop project plans, timelines and implementation schedules. Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organisational priorities and transformation initiatives.

• Executive Governance and Planning Support Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.

• Digital Transformation and AI-Enabled Productivity Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.

• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.

• Administration and Resource Stewardship Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

Requirements

• Degree in business administration 
  
• 5 years of working experience in administrative and secretary role.
• Experience in healthcare industry will be an added advantage.

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

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