Privacy Notice for Businesses Responding to a Request for Qualifications

goCloudOffice, Inc.
(California Notice at Collection; Last Updated September 30, 2026; Version 1.0)

Who This Notice Covers

goCloudOffice, Inc. ("we," "us," "our," or "goCloudOffice") publishes Requests for Qualifications (RFQs) so that independent businesses may offer their services to us. This notice explains how we collect, use, disclose, retain, and otherwise process information when your business responds to one of our RFQs.

This includes personal information about:

• You, as the owner, principal, representative, or contact person for the business;
• The personnel your business identifies as proposed service providers; and
• References your business provides.

It also explains how we handle information about the business itself. This notice supplements our Privacy Policy available at https://www.gocloudoffice.com/legal.

Although this notice was drafted to comply with California law, we apply it to all RFQ respondents regardless of location. RFQ respondents are businesses, not individual consumers.

What We Collect

We may collect the following categories of information:

1. Identifiers

Information about individuals identified in a response, including:

• Name
• Business email address
• Business telephone number
• Links you provide, such as LinkedIn profiles or company websites
• IP address and browser information associated with the submission, where recorded by Manatal

2. Professional Information

Including:

• Resumes, CVs, and professional profiles
• Work history
• Skills, qualifications, and certifications
• Work samples and portfolios
• References provided by your business and information obtained from those references
• Notes from qualification calls
• Correspondence with us

3. Education Information

Education information included in resumes, CVs, or professional profiles.

4. Information We Create

Information generated by us during the evaluation process, including:

• Criterion-by-criterion summaries of responses against the published qualifications
• AI-assisted response summaries
• Decision notes and evaluation records
• Audit records showing when and how AI assistance was used, including identifiers and field names only, never the content itself

5. Business Information

Information about the business, which generally is not personal information, including:

• Legal business name
• Entity type
• Years in business
• Licenses
• Insurance information
• Number of clients and client industry categories
• Rates and commercial terms
• Website and directory listings

6. Contracting Information

Only if your business is selected, we may collect:

• Form W-9
• Certificates of insurance
• License copies

These records are maintained in our vendor and finance files and not on this RFQ page.

Where a customer requires personnel background checks, your business is responsible for conducting those checks and certifying completion to us. We do not receive or review background-check reports.

We do not request:

• Photographs
• Dates of birth
• Home addresses
• Government identification numbers
• Citizenship or immigration status
• Salary history
• Criminal history

Our response forms do not contain fields for this information. Please remove such information from any resumes or supporting materials submitted to us.

Sensitive Personal Information

We do not request sensitive personal information.

If a resume, profile, or other submission contains sensitive personal information, such as a photograph or health-related information, we do not use that information in our evaluation process and do not use AI tools to infer characteristics from it.

Because we do not use sensitive personal information to infer characteristics about individuals, no "Limit the Use of My Sensitive Personal Information" link is required.

Sources of Information

We collect information from:

• Your business through this page
• Correspondence with your business
• Qualification calls
• Personnel identified by your business
• References identified by your business
• Public professional profiles and business directory listings referenced by your business or used when inviting a response
• Our own evaluation notes and records

Why We Use Information

We use information to:

• Evaluate responses against published qualifications
• Communicate with respondents
• Schedule qualification calls and meetings
• Verify information contained in responses
• Conduct reference checks
• Make and document selection decisions
• Provide reasonable accommodations during qualification calls when requested
• Comply with contractual, tax, accounting, and recordkeeping obligations
• Protect our systems and detect fraud or security incidents
• Establish, exercise, or defend legal claims
• Create vendor records and execute contracts when a business is selected

We do not collect demographic information from respondents.

AI Assistance

We may use AI-assisted tools, including:

• Manatal, which hosts this page and stores responses
• AI models provided by Anthropic

These tools may assist us in:

• Organizing submissions
• Generating summaries against published qualifications
• Drafting communications

AI tools do not:

• Make decisions
• Score responses
• Rank responses
• Grade responses
• Reject responses
• Recommend rejection

Every selection decision is made by a human reviewer at goCloudOffice who reads and evaluates the response.

We do not use AI to infer characteristics protected by law.

Anthropic processes response information only under our instructions, does not use such information to train its models, and retains submitted data for up to 30 days except where longer retention is required for legal or safety purposes.

Manatal's AI scoring, ranking, recommendation, and similar automated evaluation features are not used in connection with our RFQs.

You may request:

• Review of your response without AI assistance
• Human re-review of any evaluation step
• An explanation of the role, if any, AI assistance played in a decision regarding your response

Requests may be sent to:

careers@gocloudoffice.com

Making such a request will not affect our evaluation of your response.

Where applicable law requires notice regarding the use of AI in a selection process, this notice serves as that notice.

Who Receives Information; Sale and Sharing

We do not sell personal information.

We do not share personal information for cross-context behavioral advertising and have not done so during the preceding twelve months.

We disclose information only to:

• Manatal (hosting of this page and storage of responses; data stored in the United States)
• Anthropic (AI services)
• Microsoft (email and calendar services)
• Cloudflare (AI-use audit logging)
• Box (document storage)

All such providers are bound by contracts limiting their use of information to providing services on our behalf.

We may also disclose information:

• To a customer where the RFQ specifically states that the customer will contract directly with the selected business, and only for that purpose
• To professional advisors
• To governmental authorities, regulators, courts, and law enforcement where required by law

Tags and Analytics on This Page

This page is hosted by Manatal on careers-page.com.

Manatal currently loads its own Google Tag Manager container, which may run Google Analytics and error-reporting scripts on the page. These technologies may collect technical information regarding your visit, including:

• IP address
• Device information
• Browser information
• Pages viewed

Such information is collected by Manatal under its own Privacy Policy, available at:

https://www.manatal.com/privacy-policy

This collection is not performed on our instructions and is not controlled by goCloudOffice.

We do not place any analytics, advertising, or other tracking tags of our own on this page and do not receive the information collected by Manatal through these technologies.

We have requested that Manatal disable such tags for our page and will update this notice if their implementation changes.

How Long We Keep Information

RFQ Records

We retain RFQ records, including:

• Submitted responses
• AI-generated summaries
• Decision records
• Evaluation notes
• Correspondence

for four (4) years from the later of:

1. The date we receive the response; or
2. The date of our final decision regarding the response.

We may retain information longer where required by:

• Litigation holds
• Investigations
• Legal claims
• Other legal obligations

Selected Vendors

If a business is selected, its RFQ records become part of our vendor file and are retained for four (4) years after the engagement ends.

Deletion Procedures

Because Manatal does not currently provide automatic deletion, eligible records are reviewed and deleted quarterly by a designated person.

Deletion occurs during the first review following the end of the applicable retention period.

AI Audit Records

AI-use audit records are retained in an immutable log for five (5) years from creation, unless a longer period is required by law or legal proceedings.

Anthropic

Copies processed by Anthropic are deleted within the timeframes described in the AI Assistance section above.

Manatal Analytics Data

Any technical information collected by Manatal for its own purposes is retained according to Manatal's Privacy Policy.

Your Rights

Privacy rights belong to individuals, not businesses. However, businesses may request correction of their business information at any time.

If you are a California resident, you may have the right to:

• Know what personal information we hold about you
• Receive a copy of your personal information
• Request correction of inaccurate information
• Request deletion of personal information
• Request information regarding the use of sensitive personal information

You may submit requests by contacting:

Email: careers@gocloudoffice.com
Mail:
goCloudOffice, Inc.
Attn: Privacy
99 Almaden Blvd, Suite 600
San Jose, CA 95113

We will:

• Confirm receipt within 10 business days
• Respond within 45 calendar days

Where permitted by law, we may extend the response period by an additional 45 days and will notify you if we do so.

To protect privacy and security, we verify requests using information in our records and may ask you to confirm your identity through the email address associated with the response.

Authorized agents may submit requests on behalf of individuals.

Some information may be retained where required by law. When deletion cannot be completed, we will explain what information was retained and why.

We will not discriminate, retaliate against, or otherwise treat anyone adversely for exercising privacy rights.

Unsolicited Resumes

Manatal may also provide a general form that allows individuals to submit resumes without responding to a specific RFQ.

goCloudOffice does not solicit such submissions and is not advertising employment through this page.

If a person nevertheless submits a resume through that form:

• We will treat it as an employment application record.
• We will retain it for four years, as required by applicable California recordkeeping requirements.
• We will not use it in evaluating any RFQ response.

All provisions in this notice regarding AI assistance, disclosure, retention, and privacy rights apply equally to such submissions.

Contact and Changes

Questions regarding this notice may be sent to:

careers@gocloudoffice.com

We may update this notice periodically. Any updated version will be posted here with a revised Last Updated date.